Job Description
Executive Assistant & Administration Support/n /nSeven Hills | Permanent Full-Time | $90K–$120K + Super /n /n An exciting opportunity has become available for an experienced Executive Assistant to join an established technical services organisation based in Seven Hills./n /n This newly created position has been established to provide dedicated support to a senior operational leader managing a busy national service function across Australia and Recent Zealand./n /n You will become a trusted right-hand support, helping to manage competing priorities, filter information, improve communication and bring greater structure and organisation to a fast-paced operational environment./n /n The Role/n /nWorking closely with the Field Service Manager, you will take ownership of the administrative detail surrounding a busy national operation, allowing the manager to focus on strategic and operational priorities./n /n

Key responsibilities
will include:/n /n /n
- Providing high-level EA and administrative support to the Field Service Manager /n
- Managing and prioritising a busy inbox, correspondence and incoming requests /n
- Acting as a communication filter and ensuring urgent matters are appropriately escalated /n
- Managing complex and changing calendars, appointments and meetings /n
- Coordinating internal and external meetings, including agendas, presentations, meeting packs and minutes /n
- Preparing reports, presentations, correspondence and business documentation /n
- Maintaining and analysing operational data and Excel spreadsheets /n
- Supporting reporting, dashboards, forecasting and management updates /n
- Monitoring and following up actions arising from meetings and operational reviews /n




- Coordinating domestic and internal travel and accommodation /n
- Assisting with expenses, corporate credit card transactions, purchase orders, invoicing and supplier administration /n
- Maintaining accurate records, filing and document management systems /n
- Supporting onboarding, training coordination and administration across the Service team /n
- Liaising professionally with staff, customers and suppliers /n
- Providing broader administrative support to the leadership team as required /n About You/n /nWe are looking for a mature and experienced Executive Assistant who is comfortable operating in a busy, operational environment and can genuinely take ownership./n /n You will ideally bring:/n /n /n
- 10+ years' experience supporting senior leaders /n
- Proven experience working in a fast-paced, operational environment /n
- Exceptional organisational and time-management skills /n
- The confidence to manage a high-volume inbox and competing demands /n
- Strong written and verbal communication skills /n
- Intermediate to advanced Microsoft Office skills /n
- Strong attention to detail and accuracy /n
- The ability to understand information, identify priorities and determine what requires escalation /n
- A proactive mindset and the ability to anticipate what is needed /n




- Professional judgement and the ability to maintain confidentiality /n Experience within service, field operations, engineering, manufacturing, construction, technical or sales environments will be highly regarded, although industry-specific experience is not essential./n /n Personality This role will suit someone who is:/n /n /n
- Proactive, intuitive and solutions-focused /n
- Confident enough to push back, redirect and prioritise when required /n
- Calm and resilient when faced with competing demands /n
- Positive, approachable and personable /n
- Comfortable dealing with people at all levels of an organisation /n
- Highly organised and naturally structured /n
- Professional and confident when representing a senior leader /n
- Someone who enjoys taking ownership rather than waiting to be told what to do /n The successful candidate will be someone who can take information, work out what needs to happen next and make it happen./n /n Why Join?/n /nThis is a genuine opportunity to build and shape a newly created support function. Rather than stepping into an established routine, you will have the opportunity to develop processes, improve communication and create greater structure around a growing national service operation./n /n You will work closely with an approachable and positive senior leader and an experienced administration team, with the opportunity to become a genuine business partner and trusted support./n The role is fully office-based, Monday to Friday, 8:30am–5:00pm, with on-site parking available./n /n If you are an experienced EA looking for a role where your initiative, judgement and organisational ability will make a genuine difference, please apply now, we would love to hear from you.

📌 Executive Assistant (Sydney)
🏢 Norwest Recruitment Pty
📍 Sydney