Job Description
Executive Assistant & Project Coordinator Sydney | Full-time | Office-based, five days per week Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities. We are looking for a self-managing operator who can bring structure to a fast-moving executive and coordinate work across multiple departments. You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions. About Landmark Group Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4,000 completed homes. With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle – from acquisition and development through to construction, marketing, sales, handover and aftercare. This integrated model makes the role unusually diverse and gives you a front-row view of how major projects come together. What you’ll own
- Preparing agendas, briefing material, meeting minutes and decision summaries
- Maintaining a central action and approval register
- Coordinating work across sales, marketing, development, display suites and aftercare
- Tracking project launches, display-suite openings and other key milestones
- Managing weekly priorities, schedule and outstanding approvals




- Drafting internal communications and follow-up emails
- Escalating delays, risks and unresolved issues What we’re looking for This role suits someone who is highly organised, clear communication skills and commercially aware. You will have:
- 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator
- Experience supporting a senior executive in a fast-moving business
- Excellent written communication and meeting-minute skills
- Strong project coordination, follow-through and personal accountability
- The ability to work with minimal direction and manage competing priorities
- Confidence dealing with senior stakeholders and external consultants
- Attention to detail and a high level of discretion Nice to have
- Property development, construction or real estate experience
- Experience coordinating project launches or operational milestones
- Exposure to sales, acquisitions or development processes
- Experience working in a privately owned business Why this role is different
- Build the structure and operating rhythm around a senior executive
- Become a trusted operator within a fast-growing business
- Gain exposure to major commercial decisions
- See the full builder-developer model from the inside Apply Please click the Apply button or email [email protected] for any confidential enquiries.

📌 Executive Assistant (Sydney)
🏢 Landmark Group Australia Pty
📍 Sydney