Job Description
Description/n /n About Veracross: /n Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry. /n We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding As of early 2025, we are supporting 3200+ schools in 60 countries. /n Veracross is five product brands in one global tech company /n /n
- Veracross SIS is a one-person, one-record school management platform /n
- Magnus Health provides cloud-based Student Health Record (SHR) solutions /n
- Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps. /n
- Epraise incentivizes student well-being and connects teachers, students, and families. /n
- Firefly provides an online learning space for students and teachers /n /n /n Position Overview /n The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment. /n This position is located on-site, out of our office in Miami, Gold Coast. /n This is a part time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager. /n /n

Key Responsibilities
/n Administrative Support /n /n




- Manage calendars and schedule internal and external meetings. /n /n /n
- Coordinate office activities and ensure seamless daily operations. /n /n /n
- Provide general administrative and clerical support to management and staff. /n /n /n
- Create, manage and support travel bookings & changes in a timely manner. /n /n Office Operations /n /n
- Oversee office supplies, equipment, and general maintenance to ensure a functional workspace. /n /n /n
- Liaise with building management and vendors to resolve facility and maintenance needs. /n /n /n
- Monitor and manage operational expenses within budget. /n /n Reception Duties /n /n
- Greet & welcome visitors to the office /n /n /n
- Manage incoming and outgoing correspondence, including email, mail, and packages. /n /n /n
- Handle inquiries, directing them appropriately. /n /n Records Management /n /n
- Maintain accurate records, databases, and filing systems (both physical and digital). /n /n /n
- Ensure document confidentiality and compliance with record-keeping policies. /n /n /n
- Support data entry and administrative record maintenance. /n /n Financial Administration /n /n
- Process invoices, purchase orders, and office-related expense claims with Finance. /n /n /n
- Track, reconcile, and report on office expenditures. /n /n HR Support /n /n
- Assist with onboarding new employees and preparing welcome materials. /n /n /n
- Coordinate staff training, team events,



and employee engagement activities. /n /n /n
- Support IT with equipment orders and delivery. /n /n Event Planning /n /n
- Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings. /n /n /n
- Manage logistics, catering, communications, and setup for events. /n /n /n
- Ensure all events align with company culture and values. /n /n Design & Communication /n /n
- Create visually appealing presentations, invitations, and internal communications using Canva or similar tools within established brand guidelines. /n /n /n
- Support company-wide announcements, newsletters, and internal campaigns. /n /n /n
- Contribute to enhancing workplace culture through transparent, engaging communication. /n /n Project Coordination /n /n
- Provide logistical and administrative support for team projects and company initiatives. /n /n /n
- Assist in tracking progress, deadlines, and deliverables. /n /n /n
- Facilitate collaboration between departments to ensure project success. /n /n Workplace Health & Safety Management /n /n
- Maintain a safe and compliant workplace in line with health and safety regulations. /n /n /n
- Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness). /n /n /n
- Liaise with building management and external contractors on safety and compliance matters. /n /n /n
- Maintain safety documentation, incident reports, and risk assessments. /n /n /n
- Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols. /n /n /n Requirements/n /n /n
- Business/Administration Qualification or Proven experience in offi

📌 Office Coordinator (Gold Coast)
🏢 Veracross
📍 Gold Coast