Journal Student Living Pty Ltd – Melbourne VIC

Journal is an inspiring and dynamic player in Australia’s expanding student accommodation sector. We design, create, and manage premium student living spaces where students can connect, thrive, and excel academically. Our passion lies in providing an exceptional Melbourne experience, fostering a supportive community, and ensuring high standards in accommodation and service.

Our culture is fast-paced and forward-thinking. We strive for excellence through collaboration—encouraging creative ideas, testing new concepts, and continuously improving our services. To support our growing business, we seek flexible, adaptable, and passionate staff.

Our facilities are designed to offer students high-quality accommodation, engaging student life programs, and outstanding customer service.

THE ROLE

The Building & Facilities Manager is responsible for ensuring the safety, compliance, functionality and presentation of the site and its facilities. The role combines strategic facilities management with hands‑on operational oversight, with responsibility for preventative and reactive maintenance, capital works, contractor management, compliance, budgeting support, asset management and team leadership.

Working closely with the General Manager of Market Way and internal stakeholders, the Building & Facilities Manager will ensure the sites operate efficiently, assets are maintained throughout their lifecycle, and residents experience a safe, comfortable and well‑maintained environment.

The role is primarily strategic and management‑focused, while also requiring hands‑on operational involvement, including being on the tools when required,



and providing support and responding to emergency situations outside standard business hours as necessary.

KEY RESPONSIBILITIES

1. Facilities & Maintenance Management

Oversee all programmed, preventative and reactive maintenance activities across the site.

Ensure maintenance issues, defects and work orders are diagnosed, prioritised and resolved within agreed timeframes.

Conduct regular building and facilities inspections to identify maintenance, safety and presentation issues.

Own work orders from initial identification through to completion and close‑out, including issuing of purchase orders for external trades.

Provide hands‑on technical support where required, particularly for urgent or complex maintenance matters.

Oversee the make‑ready process for vacant rooms, including inspections, contractor coordination and quality checks.

Maintain high standards across building presentation, functionality and resident experience.

Foster a positive atmosphere for both residents and team members, enhancing the overall student experience.

Perform additional duties as directed, within the scope and classification of the position.

2. Preventative Maintenance & Asset Management

Assist in developing, implementing and monitoring preventative maintenance programs.

Maintain accurate asset registers and maintenance records.

Monitor asset condition,



lifecycle requirements and replacement priorities.

Assist in the development of asset lifecycle plans and identify opportunities to improve asset performance and reliability.

Ensure servicing and maintenance schedules are completed within required timeframes.

Identify recurring issues and implement solutions to reduce reactive maintenance and operating costs.

3. Capital Works & Projects

Lead the planning and delivery of minor capital expenditure projects and maintenance works.

Assist in preparing project scopes, obtain quotations and manage contractors through to completion.

Monitor project budgets, timelines, quality and safety requirements.

Coordinate defect rectification, warranty claims and capital maintenance matters.

Work with the GM of Facilities to develop and reforecast the annual CapEx plan.

Ensure completed projects are appropriately documented and handed over into ongoing facilities management.

4. Budget & Financial Management

Assist in preparing, monitoring and reforecasting facilities and maintenance budgets.

Manage operational maintenance expenditure and ensure spending remains within approved budgets.

Support the AGM and GM with annual budgeting and capital expenditure planning.

Review supplier quotations and identify opportunities for cost savings and value for money.

Monitor contractor and service provider costs.

Ensure expenditure is appropriately authorised, recorded and supported by relevant documentation.

Manage subcontractors, contractors and service providers across the site.

Scope works and obtain competitive quotations where appropriate.

Coordinate contractor attendance and ensure works are

📌 Building and Facilities Manager (Melbourne)
🏢 Journal Student Living
📍 Melbourne