The Administration Assistant will be responsible for supporting the effective day-to-day administration of the DLUX Australia office.

The role will coordinate office operations, employee requirements, vendors, travel and logistics, documentation and general administrative activities while working closely with the People & Culture and Corporate Services teams.

The successful candidate should be organized, dependable, service-oriented and comfortable taking ownership of administrative matters from initiation through to closure.

Key Responsibilities

Office Administration

- Support the smooth day-to-day operation of the Sydney office.
- Maintain a professional, organized and welcoming office environment.
- Coordinate office supplies, stationery, pantry requirements and other consumables.
- Coordinate with building management and external service providers for office-related requirements.
- Monitor office maintenance requirements and ensure issues are followed through to closure.
- Assist with meeting room arrangements and internal/external meetings.
- Receive and coordinate deliveries, couriers and business correspondence.
- Maintain appropriate administrative records, files and trackers.

Employee & People Support

- Provide administrative support for employee onboarding and offboarding activities.
- Coordinate workplace access, keys, equipment and other joining requirements.
- Assist People & Culture with maintaining employee documentation and administrative records.
- Support new employees and employees travelling or relocating to Australia with practical office and administrative requirements.
- Assist in coordinating employee engagement activities, meetings and company events.




- Handle employee information and company records with appropriate confidentiality.

Travel & Logistics

- Assist with business travel arrangements, including flights, accommodation and local transportation, where required.
- Coordinate accommodation and logistical requirements for employees travelling to Australia on business assignments.
- Maintain travel-related records and supporting documentation.
- Coordinate with employees and relevant internal teams to ensure travel arrangements are completed on time.

Vendor & Procurement Coordination

- Coordinate with approved vendors and service providers for office-related requirements.
- Obtain quotations and supporting information for administrative purchases where required.
- Assist with purchase requests and maintain supporting records.
- Verify that invoices are supported by appropriate documentation before forwarding them for processing.
- Follow up with vendors regarding service delivery, invoices and outstanding actions.
- Maintain vendor contact information and relevant administrative documentation.

Assets & Facilities Support

- Assist with maintaining records of office assets, equipment, keys and access cards.
- Coordinate allocation and return of company assets in collaboration with IT and People & Culture.




- Assist with periodic physical verification of office assets.
- Report facilities, safety, security or maintenance concerns promptly and coordinate corrective action.

Documentation & Compliance Support

- Maintain organized electronic and physical administrative records.
- Assist with documentation required for internal audits, certifications, insurance and other compliance activities.
- Support record keeping in accordance with company policies and applicable requirements.
- Ensure sensitive company and employee information is handled securely and confidentially.

General Business Support

- Provide administrative support to management and other teams as reasonably required.
- Assist with scheduling meetings, preparing documents and coordinating business activities.
- Track assigned actions and follow up with relevant stakeholders for timely closure.
- Identify administrative inefficiencies and suggest practical improvements to processes.

Position: Administration Assistant

Location: Sydney, Australia

Contract type: 18‑month maximum term contract

Salary: AUD $80,000 to 95,000 plus superannuation

Perks

- Support the effective day-to-day administration of DLUX Australia office.
- Ensure smooth operation of the Sydney office.
- Maintain appropriate administrative records, files and trackers.

What We Expect

- Ownership – Take responsibility for assigned activities and follow them through to completion.
- Accountability – Deliver on commitments and communicate early when there are challenges.
- Attention to Detail – Maintain accuracy in documenta

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