Title: CPT-11496 Executive & Team Virtual Assistant Independent Contractor — CPT-11496 Executive & Team Virtual Assistant/Business Support VA/Junior-Senior Level (Remote).

Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

An award-winning event strategy and production firm is seeking a highly organized Business Support VA to provide executive support to the Founder & CEO while also supporting recurring team, vendor, and administrative operations.

The role will focus on managing the CEO’s calendar, travel, meetings, and deadlines while also maintaining company systems, supporting vendor research, coordinating team requests, and keeping important administrative work moving.

The ideal candidate is proactive, organized, discreet, and comfortable working in a deadline-sensitive environment with multiple projects and priorities.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Scope of Services Contractors will be required to provide services that align with the following client tasks:

Executive Support

Manage the CEO’s Outlook calendar, scheduling, rescheduling, time zones, and travel time

Prepare meeting briefs, agendas, and relevant background information

Coordinate travel arrangements and itineraries

Organize expense receipts and supporting documentation

Track deadlines, appointments, speaking engagements,



and certifications

Help keep priorities and follow-ups organized

Systems & Project Administration

Maintain project, team, vendor, and pipeline information in Airtable

Perform recurring data entry, cleanup, and record maintenance

Update project statuses and maintain accurate information after meetings and calls

Pull basic reports and views for deadlines, tasks, and pipeline activity

Set up Trello boards for new projects and organize client documents in SharePoint

Support registration lists, attendee information, and other event-related data entry

Vendor & Team Support

Research and shortlist venues, catering, AV, production, rentals, transportation, staffing, and other event vendors

Request and organize quotes, availability, COIs, W-9s, and related vendor information

Prepare side-by-side vendor comparisons

Maintain vendor records, rates, contacts, and performance information

Track contracts, deposits, and payment deadlines

Coordinate internal meetings, take notes, and track action items

Format and proof decks, reports, run-of-show documents, and other client materials

General Administrative & Content Support

Organize shared files, contact lists, and company records

Prepare documents, PDFs, and e-signature requests





Maintain consistent filing and naming conventions

Assist with scheduling social posts and maintaining the content calendar

Organize video and marketing files

Support additional administrative tasks as business needs evolve

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

3 years of Executive Assistant or Administrative Assistant experience strongly preferred

Experience supporting a CEO, founder, or senior executive strongly preferred

Airtable experience required

Strong Microsoft 365 / Outlook experience required

Vendor or supplier research experience strongly preferred

Solid data-entry and administrative skills required

Event planning, hospitality, agency, or nonprofit experience is a plus

SharePoint and Trello experience preferred

Social media scheduling experience is a plus

IDEAL CANDIDATE PROFILE

Highly organized, proactive, and dependable

Strong Executive Assistant and back-office support background

Excellent written English with strong proofreading ability

Comfortable managing competing deadlines and priorities

Strong research and vendor-sourcing ability

Detail-oriented with accurate data-management habits

Able to work independently and follow through without constant reminders

Discreet with confidential client, financial, and contract information

Comfor

📌 Executive (Perth)
🏢 20four7VA
📍 Perth