Legal Assistant - Insurance & Compensation Legal Assistant - Insurance & Compensation

Weare looking for an experienced Legal Assistant to support our Insurance &Compensation; practice in Melbourne, working closely with senior practitioners across a complexlitigation caseload. This role is well‑suited to someone who thrives in a high‑volume,deadline‑driven environment and takes pride in delivering consistentlyaccurate, high‑quality work.

Youwill play a central role in the day‑to‑day management of matters, providingcomprehensive administrative, document and file support while anticipating theneeds of fee earners and clients. With your strong organisational skills,attention to detail and proactive approach, you will help ensure mattersprogress smoothly and efficiently.

Thisposition offers the chance to be a trusted member of a high‑performingteam, build meaningful relationships with practitioners and clients, andcontribute to the effective delivery of legal services within a supportive andcollaborative practice.

Primary Duties and Responsibilities

Document Management - preparation of substantial amounts of documentation and correspondence of a legal nature such as affidavits, writs, statements of claim, defences, summonses, complaints, subpoenas, briefs to counsel, motions and subpoenas from draft or dictated text. Working with templates, precedents and mail merge documents.

File Management - create and maintain files in an orderly manner. This includes preparing documentation and letters as required. Review and file email correspondence, documents, letters and file notes in timely manner.

Manage service of documents, court filings and the delivery of briefs to Counsel, ensuring accuracy and timeliness.





Proactively manage appointments, deadlines, tasks and reminders for file work, hearings, settlements, client meetings, etc.

Client Support - liaise professionally with barristers, clients, interpreters, experts and witnesses. Answer client queries where appropriate, managing client expectations around communications.

Information / Precedent Management - ensure precedents and templates are updated in accordance with legislative or firm changes.

Communication - prioritise workflow and ensure fee earners are provided with feedback as to the status of current work, future tasks and significant dates.

Support fee earners in building the RK brand and developing strong professional relationships with clients and associations.

Team Support - assist other support staff with overflow work. Use initiative to identify and communicate suggestions for improvement in client service, teamwork, etc.

Telephone Support - screen and manage incoming calls, take accurate messages and record caller details for appropriate follow‑up.

Skills/Knowledge

High level of attention to detail, with a commitment to producing accurate, high‑quality work.

Excellent communication and interpersonal skills, with the ability to engage effectively with a range of stakeholders.

Professional and confident telephone manner.

Advanced administrative capability,



including fast and accurate typing (70+ wpm).

Exceptional organisational skills demonstrated through supporting multiple fee earners and managing competing priorities.

Proficiency across the MS Office suite, with experience using document management and billing systems.

Strong working knowledge of Victorian WorkCover Authority practices and procedures.

Experience

Minimum of five years’ experience in a legal secretarial or legal assistant role.

Tertiary qualifications in a legal or administrative discipline.

Demonstrated experience supporting senior practitioners within a Victorian WorkCover Authority Litigation department or a Victorian WorkCover Authority panel firm (preferred).

Proficiency with iManage and Caseflow, or similar document and case management systems, will be highly regarded.

Experience using the Victorian WorkCover Authority database will be highly regarded.

Further Information Any questions regarding the vacancy can be directed to Kat Pena on

or . Please note any offer of employment made by Russell Kennedy Lawyers to the successful candidate will be subject to a police check. We are currently accepting applications from direct applicants only. No agency referrals will be accepted at this stage.

Our Firm and Culture Russell Kennedy is a commercial law firm with more than 380 people in Melbourne and Sydney. At Russell Kennedy we are committed to providing exceptional legal strategies and solutions to our clients, guided by market-leading expertise across our key sectors of focus. We’re committed to making a difference for our clients, providing opportunities for our people, and delivering lasting change for

📌 Legal Assistant (Port Phillip City)
🏢 Russell Kennedy Lawyers
📍 Port Phillip City