About Rosewood

At Rosewood, our mission is to provide premium care and enhance the quality of life for older people. As a respected not-for-profit aged care provider in Western Australia, we are guided by our values of Humility, Ownership, Mindfulness and Empathy.

We believe exceptional care starts with an inclusive workplace where every person feels respected, valued and empowered to be themselves. We are committed to building a diverse workforce that reflects the communities we serve and creating an environment where everyone has the opportunity to grow and succeed.

About the Role

Are you an experienced Executive Assistant who thrives on staying one step ahead, bringing order to competing priorities and making things happen behind the scenes?

Rosewood Care Group is looking for a proactive, highly organised and professional Executive Assistant to support our Chief Executive Officer (CEO) and work closely with our Executive Leadership Team and Board.

This is an opportunity to take on a varied and rewarding role where your organisation, judgement and attention to detail will make a genuine difference. From coordinating executive priorities and preparing important communications to supporting Board and committee meetings, you will help ensure the right information reaches the right people at the right time.

If you enjoy being the person who keeps things moving, anticipates what is needed and takes pride in delivering high-quality work, we would love to hear from you!

Key Responsibilities

- Executive support: Managing the CEO's diary, correspondence, travel arrangements and meetings, while anticipating priorities and ensuring important commitments are followed through.
- Board and committee coordination: Organising meeting schedules, preparing agendas and meeting packs, taking accurate minutes and tracking agreed actions.
- Executive Leadership Team support: Coordinating meetings, collating reports, maintaining action registers and helping keep priorities and deadlines on track.
- Governance administration: Maintaining accurate records, registers and governance documents, coordinating Board member inductions and supporting established governance processes.
- Communication and engagement: Coordinating the CEO newsletter for residents, families and employees,



preparing professional correspondence and supporting stakeholder communications.
- Events and projects: Assisting with Board workshops, corporate events, stakeholder engagement and projects as directed by the CEO.
- Confidentiality and coordination: Handling sensitive information with discretion, building effective working relationships and ensuring enquiries and emerging issues are directed to the appropriate people.

About You

You are someone who takes initiative, thinks ahead and enjoys making life easier for the people you support. You are comfortable managing competing demands, know when to act and when to escalate an issue, and understand the importance of accuracy, confidentiality and professional judgement.

Essential

- Experience in an Executive Assistant, Personal Assistant or senior administrative support role.
- Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
- Excellent written and verbal communication skills, including preparing professional correspondence and accurate meeting minutes.
- A proactive, solutions-focused approach and the confidence to work independently.
- Strong attention to detail and a commitment to producing accurate, high-quality work.
- Discretion, professionalism and sound judgement when handling confidential or sensitive information.
- Well-developed interpersonal skills and the ability to build positive working relationships across different levels of an organisation.
- Advanced Microsoft Office skills and confidence learning new systems.
- Flexibility, adaptability and a willingness to contribute to a collaborative team environment.
- Qualifications in business administration, governance, management or a related field, or equivalent demonstrated experience.

Desirable

- Previous Board or committee secretariat experience is not essential. We welcome applications from capable Executive Assistants with transferable skills,



a strong work ethic and an interest in developing their governance knowledge.
- Experience coordinating senior management, Board or committee meetings.
- Familiarity with BoardPro, Diligent or similar meeting management platforms.
- Experience in aged care, healthcare or the not-for-profit sector.
- Qualifications in business administration, governance, management or a related field.

Mandatory Requirements

- National Police Clearance (or willingness to obtain)
- Australian working rights

Why Join Rosewood?

Competitive Salary & Benefits

Enjoy competitive remuneration together with not-for-profit salary packaging, allowing you to save up to $18,550 in tax each year.

Growth & Development

We're committed to helping our people succeed through ongoing professional development, mentoring and career opportunities.

Our People

Join a supportive team that values collaboration, respect and making a meaningful difference every day.

Our Culture

We foster a welcoming, inclusive and values-driven workplace where current ideas are encouraged, achievements are celebrated, and everyone is treated with dignity and respect.

Ownership & Impact

You'll have the opportunity to contribute ideas, take ownership of your work and make a genuine impact on the lives of our residents, clients and colleagues.

To Apply

If you're interested in joining Rosewood, we'd love to hear from you. Please apply via SEEK and one of our team members will be in touch.

All applications and discussions will be treated with the strictest confidence.

Please note Rosewood reserves the right to commence interviews prior to the closing date and will contact shortlisted applicants directly.

Diversity, Equity & Inclusion

At Rosewood, we are committed to fostering a diverse, equitable and inclusive workplace where everyone feels respected, valued and supported.

We welcome applications from people of all backgrounds, experiences and identities, including Aboriginal and Torres Strait Islander peoples, people from culturally and linguistically diverse communities, people living with disability, and people of all ages, genders and faiths.

If you require any reasonable adjustments throughout the recruitment process, please let us know. We're committed to providing an accessible and inclusive experience for every applicant.

📌 Executive Assistant to CEO (Mount Hawthorn)
🏢 Rosewood Care Group
📍 Mount Hawthorn