Location:

Yatala, QLD Employment type:

Casual on hire Hours:

8am start time (some flexibility) Salary:

$38.00–$45.00 per hour + 12% superannuation Commencement:

Immediate start available

Are you an experienced Executive Assistant who thrives in a busy, operational environment?

HOBAN Recruitment is seeking a highly organised and proactive

Executive Assistant

to support senior leadership at a major distribution centre in

Yatala . This is an excellent opportunity for a capable administration professional who enjoys managing competing priorities, building strong working relationships and keeping a busy executive office running smoothly.

Working within a rapid-paced corporate and operational environment, you will provide high-level administrative support while acting as a trusted point of contact for internal and external stakeholders.

About the Role Your responsibilities may include:

Providing high-level administrative and organisational support to senior leadership

Managing complex calendars, appointments and meeting schedules

Coordinating meetings, including agendas, meeting papers, minutes and follow-up actions

Organising travel, accommodation and associated itineraries

Preparing correspondence, reports, presentations and briefing materials

Monitoring emails, deadlines and priority actions

Processing expenses, purchase orders and administrative documentation

Liaising professionally with internal teams, customers, suppliers and senior stakeholders

Assisting with site events, leadership meetings and business activities

Maintaining confidential records and handling sensitive information with discretion

Identifying opportunities to improve administrative processes and office efficiency

Providing broader administrative support as required

About You To succeed in this position, you will ideally have:

Previous experience as an Executive Assistant,



Personal Assistant or senior administrator

Demonstrated experience supporting senior managers or executives

Strong calendar, meeting and travel coordination skills

Excellent written and verbal communication skills

Advanced proficiency across Microsoft Office, particularly Outlook, Word, Excel, PowerPoint and Teams

Strong attention to detail and a highly organised approach

The ability to manage changing priorities and work confidently under pressure

Professional judgement and a high level of confidentiality

A proactive, solutions-focused attitude

Strong interpersonal skills and the confidence to communicate with stakeholders at all levels

Experience within logistics, warehousing, manufacturing, engineering, construction, mining or another operational environment would be highly regarded

What’s on Offer

An opportunity to support senior leadership within a large, well-established operation

A professional and collaborative working environment

A varied role with genuine responsibility and stakeholder exposure

Convenient Yatala location, accessible from both Brisbane and the Gold Coast

Support throughout the recruitment process from your HOBAN consultant

At HOBAN, we encourage applications from people of all backgrounds and experiences. We are committed to creating an inclusive recruitment process and supporting equitable employment opportunities.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at***@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.

📌 Executive Assistant (Gold Coast)
🏢 Hoban
📍 Gold Coast