Executive Assistant to CEO Transport Australia | Sydney | Part-time options available Work at the centre of a national organisation, supporting its CEO and engaging with senior leaders across Australia’s transport, infrastructure and government sectors.

Transport Australia is looking for an exceptional Executive Assistant who is highly organised, proactive and comfortable operating in a fast-paced executive environment.

Working closely with our CEO, with additional support to the General Manager, you’ll play an key role in keeping a busy executive office organised, prepared and one step ahead.

This isn’t simply a diary management role. We’re looking for someone who anticipates what’s needed, uses valuable judgement, follows things through and is confident dealing with senior stakeholders.

Work at the centre of a national organisation, supporting its CEO and engaging with senior leaders across Australia’s transport, infrastructure and government sectors.

Transport Australia is looking for an exceptional Executive Assistant who is highly organised, proactive and comfortable operating in a fast-paced executive environment.

Working closely with our CEO, with additional support to the General Manager, you’ll play an important role in keeping a busy executive office organised, prepared and one step ahead.

This isn’t simply a diary management role. We’re looking for someone who anticipates what’s needed, uses good judgement, follows things through and is confident dealing with senior stakeholders.

The opportunity You’ll work at the heart of a small national organisation and gain exposure to senior leaders across Australia’s transport, infrastructure and government sectors.



You’ll have visibility across the organisation and the opportunity to make a tangible difference to how our executive office operates.

The role is approximately

70% support to the CEO and 30% support to the General Manager , with a strong focus on executive coordination, diary and travel management, Board and Committee administration, stakeholder liaison and ensuring commitments don’t fall through the cracks.

What you’ll be doing You’ll take ownership of the day-to-day coordination of the executive office, including:

Proactively managing a complex CEO diary and helping prioritise competing demands

Coordinating meetings, agendas, briefing materials, presentations and correspondence

Arranging travel and preparing detailed itineraries

Tracking actions, commitments and follow-ups so important priorities are progressed

Liaising confidently and professionally with Board Directors, members, government and industry stakeholders

Supporting Board and Committee meetings, including papers, minutes, action registers and governance records

Providing diary, meeting, travel and administrative support to the General Manager

Supporting executive engagement with Transport Australia members and prospective members

Maintaining accurate stakeholder information and executive records

Looking for smarter, simpler ways to improve executive workflows and administration.





About you You’re an experienced EA who genuinely enjoys making an executive more effective.

You are likely to have:

At least five years’ experience in an Executive Assistant or senior executive support role

Strong experience managing complex diaries, travel and competing executive priorities

Excellent organisation and attention to detail

The ability to anticipate what’s needed rather than waiting to be asked

Strong written communication skills and confidence preparing professional correspondence and documents

Sound judgement and absolute discretion with sensitive information

Confidence communicating with senior executives and their offices

Strong Microsoft 365 skills and confidence learning CRM and other business systems

The ability to stay calm, adaptable and organised when priorities change.

Experience supporting Boards or Committees, including preparing papers and minutes, would be highly regarded, as would experience with Diligent Boards or a similar Board management platform.

Why Transport Australia? This is an opportunity to join a small, collaborative team where your contribution will be visible and valued.

You’ll work closely with the CEO and General Manager and interact with leaders from across the transport, infrastructure and government sectors. Because we’re a small organisation, you’ll also be part of a team where people pitch in, work collaboratively and look for better ways of doing things.

The part-time role is Sydney-based, with working arrangements to agreed with successful candidate and based on needs of the organisation. Some interstate travel and occasional work out

📌 Executive Assistant (Sydney)
🏢 Roads Australia
📍 Sydney