Bates Smart is looking for an organised and personable Studio Assistant to join our Sydney studio. As the first point of contact for our clients, visitors and employees you will play an important role in creating a welcoming and skilled studio environment while supporting the smooth day-to-day operations of the practice.

Working collaboratively with the Studio Coordinator and broader Operations team, this is a varied role suited to someone who enjoys working with people, takes pride in creating a well-organised environment and is happy to lend a hand wherever needed.

Responsibilities

Manage front-of-house reception, including answering incoming calls and welcoming clients, visitors and guests

Maintain a professional and well-presented reception, meeting room and studio workplace

Coordinate meeting room bookings, catering, couriers, post and other day-to-day reception requirements

Assist with meeting and event preparation, including catering, refreshments and room set-up

Monitor and maintain staff amenities, stationery, kitchen and general studio amenities

Receive and organise deliveries and coordinate external errands as required

Provide general administrative and operational support, including supplier invoices, credit card reconciliations and internal information updates

Assist with facilities maintenance, archives, printing,



binding and presentation requests

Support the Studio Coordinator, EAs and Practice Management with general administrative and operational tasks as required

Essential skills and experience

Previous experience in administration or reception within an office environment

Proficiency in Microsoft Office Suite, particularly Teams and Outlook

Strong written and verbal communication skills

Strong attention to detail and pride in maintaining a tidy and well-organised environment

Reliable, punctual and committed to providing a high level of support

Ability to take initiative and work effectively with minimal supervision

Willingness to take on a variety of tasks and contribute where required

Organised, resourceful, motivated, collaborative and client-focused

Trustworthy, diplomatic and courteous

Our Employment Philosophy Bates Smart believes in its individuals. We support cultural and gender diversity and aim to provide employees with a challenging and exciting work environment. We strive to invest in our people and to bring out individual talents. We build trust and foster strong working relationships both internally and externally. We want to be the place where you want to work.

Salary Range Commensurate with experience.

📌 Studio Assistant (Sydney)
🏢 Bates Smart
📍 Sydney