We are looking for a Virtual Assistant to support a coaching business with

social media content distribution, lead generation and social prospecting, networking/contact management, email marketing administration, and selected research tasks .

The VA will primarily work with content and information already prepared by the client and will be responsible for

uploading, scheduling, organizing, researching, tracking, and maintaining

these activities.

1. SOCIAL MEDIA & CONTENT DISTRIBUTION The client prepares a monthly social media posting calendar indicating the content and platform for each post.

The VA will be responsible for:

Schedule approved LinkedIn posts.

Schedule Instagram posts.

Schedule Facebook posts.

Schedule X posts.

Schedule TikTok posts.

Schedule YouTube Shorts.

Upload and schedule podcast clips.

Upload and schedule memes.

Upload and schedule carousels.

Follow everyone from the business Instagram account on the personal Instagram account.

2. LEAD GENERATION & SOCIAL PROSPECTING The VA will assist with identifying potential clients and relevant conversations across social media platforms.

Responsibilities include:

Monitor target Facebook groups for potential clients and relevant conversations.

Identify people on social media who are explicitly seeking a coach or support related to the services provided by the client.

Find the client's existing Facebook friends on LinkedIn.

Populate and maintain the JV Directory prospecting spreadsheet.

3. NETWORKING & RELATIONSHIP MANAGEMENT The VA will assist with organizing and maintaining information from the client's networking activities.

Responsibilities include:

Enter new networking contacts into the appropriate tracker.

Find networking contacts on LinkedIn.

Update contact and follow-up statuses in the tracker.

Flag contacts or conversations that require the client's personal attention.

4.



EMAIL MARKETING & CLIENT ADMINISTRATION The client will provide the newsletter and other required content. The VA will handle the administrative and scheduling side.

Responsibilities include:

Preschedule approved newsletters in HubSpot.

Maintain and organize mailing lists.

Send approved intake forms to new clients.

Send approved current-client/welcome emails.

Track whether required client forms have been completed.

Flag missing information or anything requiring the client's attention.

5. SPEAKING, PODCAST & VISIBILITY OPPORTUNITIES Future Opportunity – Not an Immediate Requirement

This area is a future responsibility and is

not currently required .

When this responsibility is introduced, the VA may be asked to:

Research relevant speaking opportunities.

Find relevant summits.

Find podcasts seeking guests.

Record qualified opportunities in the appropriate tracker.

Record contact information.

Record requirements.

Flag high-quality opportunities for the client's review.

TOOLS / PLATFORMS MENTIONED The role will involve working with:

LinkedIn

Instagram

Facebook

Threads

X

TikTok

YouTube

HubSpot

Networking/contact trackers

Mailing lists

IMPORTANT ROLE NOTE The responsibilities listed above are based on the client's current requirements.

The client will provide the content for social media posts and newsletters. The VA's primary responsibility is to

upload, schedule, organize, maintain, research, and track the client's existing content, contacts, prospects, and administrative activities .

The client specifically indicated that she personally handles the creation/writing of her social media and email content.

WORKING ARRANGEMENT Initial Hours:

5 hours per week for the first month

Potential Ongoing Hours:

Approximately 7–10 hours per week from the following months, depending on workload and business needs.

Schedule:

Flexible

The client travels frequently and does not require a fixed schedule. The priority is completing the assigned tasks and communicating when tasks have been completed.

📌 General Admin VA Support (Perth)
🏢 Virtual Colleague
📍 Perth