Australian Institute of Architects - Melbourne VIC

Three full-time, 12-month contract positions, immediate start

Salary: up to $85,000 base plus superannuation

The Australian Institute of Architects is the peak body for the architectural profession in Australia, representing more than 14,000 members across Australia and overseas.

We are seeking three Program Coordinators to join our Melbourne team to support the delivery of our 2027 program. Reporting to the Head of Programs, these roles will coordinate the delivery of events, awards, prizes and other member programs across assigned states and territories.

About the role You will work with staff, committees, volunteers, members, suppliers and other stakeholders to deliver programs that are well organised, consistent and aligned with national standards.

Key responsibilities

Coordinating the planning and delivery of events, awards and prizes

Supporting member committees, including meetings, agendas, records and member communication

Managing event logistics, venues, suppliers, catering, registrations and materials

Preparing project plans, timelines, run sheets and stakeholder briefings

Monitoring program budgets, expenditure and financial reporting

Working with marketing, communications, Chapter and finance teams

Supporting sponsors, presenters, award recipients and other external stakeholders





Ensuring programs meet relevant risk, health and safety, and organisational requirements

About you

Several years' experience in program coordination, project support, events or administration

Strong organisational skills and the ability to manage competing priorities and deadlines

Experience supporting committees, advisory groups or volunteers

Experience coordinating events or awards programs

Confidence managing budgets and financial reporting

Clear written and verbal communication skills

Strong stakeholder management skills and attention to detail

A practical, calm and solutions-focused approach

The roles require the ability to travel interstate and work outside standard business hours when required to support events.

What we offer

Three full-time, 12-month contract opportunities

Melbourne-based roles working with a team focused on program delivery

The prospect to support nationally recognised programs across Australia

A collaborative workplace with connections across the architectural profession

If you are an organised coordinator who enjoys bringing people, events and programs together, we would like to hear from you.

The Australian Institute of Architects is an equal opportunity employer committed to creating an inclusive environment for all employees.

📌 Awards & Events Program Coordinator (Port Phillip City)
🏢 Australian Institute of Architects
📍 Port Phillip City