Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data centre design in cutting-edge ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview The Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.

This role sits at the heart of the organisation and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organised, adaptable, service‑oriented, and thrives in a fast‑paced, dynamic environment. They bring a strong “can‑do” mindset, excellent judgement, and a proven track record supporting senior leadership while managing office operations effectively.

Key Responsibilities Executive & Administrative Support

Manage complex calendars for Executives, including meetings across time zones

Proactively manage email, correspondence, call screening, and follow‑ups on behalf of leaders

Provide end‑to‑end administrative support, including records management and confidential documentation

Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion

Serve as a key point of contact between Executives, internal teams, clients, and external partners

Coordinate domestic and international travel and manage expenses

Anticipate executive needs, manage competing priorities,



and support effective time management

Office Management & Operations

Oversee daily office operations, space management, access cards, and office supplies

Partner with facilities on maintenance, repairs, and workplace improvements

Manage vendor relationships, contracts, and service quality

Implement and support health, safety, and workplace compliance initiatives

Act as a liaison to ensure clear, timely communication across stakeholders and departments

Partner with teams to support business initiatives and cross‑functional collaboration

Support planning and execution of company events, town halls, and special projects

Build strong, trusted relationships with internal and external partners

Qualifications & Experience (Required)

Bachelor’s degree in Business Administration, a related field, or equivalent practical experience

Minimum 5+ years of experience as an Executive Assistant supporting C‑level Executives and/or VPs

Minimum 3+ years of experience in an Office Manager or Office Administrator role

Experience working with diverse, multicultural stakeholders across multiple time zones

Proven ability to handle highly confidential information with discretion

Excellent written and verbal communication skills (formal and informal)





Strong organisational skills with the ability to multitask and prioritise effectively

High proficiency with Microsoft tools, including Outlook calendaring

Energetic, adaptable, solutions oriented, and quick to learn

Preferred

Experience using SharePoint

Experience with global travel platforms

Benefits

Above‑market total compensation package

Comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations

Recognition, training and development opportunities

Knowledge that your contribution adds value to the company and our community

E‑EO & Diversity Vantage is an Equal Opportunity Employer.

Vantage does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above‑market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Working Arrangement This role is based in Sydney, and we’re looking for someone who calls it home. Our hybrid way of working gives you the flexibility to work remotely, and to come together on campus for meaningful in‑person collaboration and connection.

📌 Executive Assistant (Sydney)
🏢 HR Savvy Consulting
📍 Sydney