Executive Assistant for a Production Company in Australia (Home Based Part Time)

Work Schedule Monday - Friday: Between 8:00am - 5:00pm Australian Eastern Standard Time (AEST)

City TBC

Country Australia

Client Location Australia

Job Type Part time

Industry Marketing and Advertising

Client Information The Company is an independent Australian theatre production company that develops, produces, and tours live theatre shows, working with creative professionals to deliver productions ranging from smaller independent performances to large-scale national theatre events.

Job Description

Executive & Diary Management: Manage the Founder’s diary, appointments, meetings, Zoom calls, scheduling, priorities, and follow-ups.

Client & Stakeholder Communication: Communicate confidently and professionally with clients and key contacts on behalf of the Founder, including senior and high-net-worth stakeholders.

CRM, Systems & Administration: Maintain CRM records, organise filing and business data, manage client information, and assist with improving internal systems and processes.

Canva & Presentation Support: Create and update professional Canva materials, presentation decks, and other business collateral.

Website & Communications: Assist with general Squarespace website updates and Mailchimp communications as required.

General Finance Administration: Provide general day-to-day finance administration and support as required.

Business Support: Assist with document preparation, research, correspondence, meeting preparation, data organisation, and other general administrative requirements.

AI & Process Improvement:



Utilise AI and other technology where appropriate to improve administrative efficiency and support better business processes.

Must Haves

Approximately 3–4+ years of Executive Assistant or senior administration experience

Previous experience supporting an Australian business or executive

Strong diary, calendar, and executive administration experience

Experience providing general finance administration support

Good understanding of CRM systems

Ability to maintain CRM information and manage client follow-ups

Excellent written and verbal English communication skills

Confidence communicating directly with clients, senior stakeholders, and high-net-worth contacts

Highly proactive approach with the ability to anticipate what needs to be done

Strong Canva skills

Experience creating and formatting qualified presentation decks

Experience with Squarespace or similar website platforms

Familiarity with Mailchimp

Confidence using Google tools and Zoom

Ability to work independently, take ownership, and follow tasks through to completion

Excellent organisation and attention to detail

Experience with or an interest in AI tools would be highly regarded

Home Office Requirements Please only apply for this role if you have the following home office requirements:

Perfectly working headset and webcam

Stable internet connection of at least 5 Mbps to 15 Mbps

Up to date computer system with a minimum of Windows 8 or Mac OS X

Quiet room with no distractions or background noises

A backup plan if the power goes out or if your internet connection becomes unstable during your shiftOnly applicants meeting the strict criteria above will be contacted.

📌 Executive Assistant for a Production Company in Australia (Canberra)
🏢 Virtual Coworker
📍 Canberra