Cost Negotiation and Savings: Negotiate better rates with subcontractors and suppliers to secure cost savings for the business, including detailed cost comparisons across trades and suppliers.

Subcontract and Supplier Management: Assist the Project Manager in letting Subcontract/Supplier packages according to budget and construction schedule (e.g., securing better rates for items like skip bins).

Progress Claims and Payment Management: Support the Project Manager in reviewing subcontractor claims and variations, including managing Payment Schedules, Notices of Delay (NODs), Extensions of Time (EOT), and project-specific variations.

Quotation and Invoice Review: Review subcontractor and supplier quotations with the Project Manager; approve supplier invoices associated with managed projects.

Contract and Document Compliance: Ensure compliance with Head Contract and subcontractor terms, while managing all document control.

Cost Forecasting and Reporting: Assist in project cost forecasting and report in line with established timelines.

Procore and MYOB Integration: Use Procore for documentation control, site diary, and photos, and

ensure accurate use of its MYOB plug‑in for creating Purchase Orders and managing financial records, including variations.

Quotation Arrangement and Filing: Arrange and collect quotes as needed; scan and systematically file all documents relevant to the CA role.

Drafting and Contract Preparation: Draft contracts for subcontractors as needed.

Ad‑Hoc Support and Project Assistance: Provide general administrative support as required; assist the

Project Manager and Site Supervisor across all stages of project delivery, from inception to completion, including handover booklets, certification,



and contractor liaison.

Material Take‑Offs: Perform material take‑offs to support negotiations (e.g., measuring concrete volume or timber needs to leverage supplier pricing).

Price Evaluation: Evaluate and compare pricing among suppliers and subcontractors to ensure the most competitive pricing.

Subcontractor Liaison: Communicate and negotiate with subcontractors and suppliers, providing clear feedback to all stakeholders.

Data Analysis and Plan Interpretation: Collect and analyze construction-related data; read and

interpret plans and technical specifications accurately.

Sourcing and Compliance: Source contractors, manage onboarding, and ensure WHS compliance.

Procurement and Logistics: Oversee procurement, ordering, and delivery of materials; coordinate

freight and manage delivery logistics for plant and equipment on designated sites.

Meeting Attendance and Documentation: Attend project team meetings, take minutes, and update project documentation. Actively contribute to process improvements, including developing efficient folder structures and procurement forms.

Construction Process Improvement: Contribute to the ongoing improvement of construction procedures and documentation.

Client and Contractor Interaction: Engage with clients and contractors as needed to maintain effective working relationships.





Reporting and Support: Provide updates and support to the Project Manager and Supervisor on project progress and compliance.

Program and Budget Scheduling: Assist in preparing construction programs, including scheduling, cost estimating, and reviewing for key stakeholders.

Close‑Out and Budget Review: Participate in project close‑out processes, including budget reviews.

Project and Budget Management: Ensure projects are completed on time, within budget, and in line with company standards.

Travel and Office Errands: Be willing to travel as needed for tasks like office pickups and print runs.

IT Proficiency Development: Continue to build proficiency in Project, Excel, Bluebeam, Adobe, and Procore.

Client Relationship Building: Develop and maintain solid relationships with key decision‑makers to support our major accounts.

Client Needs and Solutions: Understand client needs and provide tailored solutions that meet or exceed their expectations.

Collaboration: Work with cross‑functional teams to ensure high‑quality service delivery.

Financial Reporting and Review: Produce financial reports for senior management monthly and ensure budget preparation aligns with annual approval requirements.

Financial Process Review: Regularly review and enhance financial processes and systems, keeping up with legislative changes (e.g., BIF Act) to mitigate risks.

Workplace Health and Safety (WHS):

Legislation and Safety Plan Compliance: Understand and comply with relevant safety legislation and the Construction Safety Plan, especially regarding personal duties and responsibilities.

Duty of Care: Take reas

📌 Contracts Administrator (Brisbane)
🏢 W3global
📍 Brisbane