About Veracross: Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.

We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we’re succeeding As of early 2025, we are supporting 3200+ schools in 60 countries.

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Position Overview The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment.

This position is located in office, out of our office in Miami, Gold Coast.

This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager.

Key Responsibilities Administrative Support





Manage calendars and schedule internal and external meetings.

Coordinate office activities and ensure seamless daily operations.

Provide general administrative and clerical support to management and staff.

Create,manageand support travel bookings & changesin a timely manner.

Office Operations

Oversee office supplies, equipment, and general maintenance to ensure a functional workspace.

Liaise with building management and vendors to resolve facility and maintenance needs.

Monitor and manage operational expenses within budget.

Reception Duties

Greet & welcome visitors to the office

Manage incoming and outgoing correspondence, including email, mail, and packages.

Handle inquiries, directing them appropriately.

Records Management

Maintain accurate records, databases, and filing systems (both physical and digital).

Ensure document confidentiality and compliance with record-keeping policies.

Support data entry and administrative record maintenance.

Financial Administration

Process invoices, purchase orders, and office-related expense claims with Finance.

Track, reconcile, and report on office expenditures.

HR Support

Assist with onboarding new employees and preparing welcome materials.

Coordinate staff training, team events, and employee engagement activities.





Support IT with equipment orders and delivery.

Event Planning

Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.

Manage logistics, catering, communications, and setup for events.

Ensure all events align with company culture and values.

Design & Communication

Create visually appealing presentations, invitations, and internal communications using Canva or similar toolswithin established brand guidelines.

Support company-wide announcements, newsletters, and internal campaigns.

Contribute to enhancing workplace culture through clear, engaging communication.

Project Coordination

Provide logistical and administrative support for team projects and company initiatives.

Assist in tracking progress, deadlines, and deliverables.

Facilitate collaboration between departments to ensure project success.

Workplace Health & Safety Management

Maintain a safe and compliant workplace in line with health and safety regulations.

Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness).

Liaise with building management and external contractors on safety and compliance matters.

Maintain safety documentation, incident reports, and risk assessments.

Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols.

Business/Administration Qualification or Proven experience in office administration/related role.

Excellent organisational and multitasking abilities.

Strong interpersonal and communication skills.

Proficiency in Microsoft Of

📌 Office Coordinator (Gold Coast)
🏢 Veracross
📍 Gold Coast