Board and committee exposure | ASX and ASIC compliance | Managed funds governance Greenfields Executive Recruitment & Search is partnering with an established ASX-listed investment management group to appoint an Assistant Company Secretary. The role sits within the Legal and Company Secretariat function and supports the delivery of corporate secretariat and governance services across a diverse group of entities. This is a broad governance role supporting multiple Board and Committee structures across the listed organisation and its managed funds platform. The successful candidate will work closely with Legal, Investor Relations, Fund Management and Finance, with exposure spanning ASX and ASIC requirements, responsible entity and trustee governance, Board processes and statutory compliance. The role Board and Committee governance:

Prepare and coordinate Board and Committee papers, attend meetings, draft high-quality minutes and circular resolutions, follow up actions and maintain annual calendars and workplans across multiple Board structures. ASX and ASIC compliance:

Assist with ASX Listing Rules, continuous disclosure, market lodgements, capital raises and employee incentive schemes, alongside ASIC compliance, statutory records and lodgements. Funds and responsible entity governance:

Support governance obligations across registered and unregistered schemes, including compliance plans, constitutions and relevant Corporations Act requirements, while supporting appropriate separation of decision-making across different Board structures. Corporate governance frameworks:

Manage governance and compliance work across charters,



policies and delegations of authority, and monitor directors' interests, securities trading, declarations and associated registers. Annual reporting and meetings:

Assist with the Annual Report, Corporate Governance Statement and directors' declarations, as well as supporting the delivery of AGMs and EGMs, including notices, securityholder communications, scripts, director briefing materials and share registry liaison. Governance systems and processes:

Maintain corporate structures and statutory registers across subsidiaries, trusts and fund entities, support director induction and performance review processes, and contribute to the ongoing improvement of company secretarial systems and procedures. About you You will bring a minimum of six years' corporate secretariat experience, including experience providing company secretarial services to an ASX-listed entity. Experience within funds management, real estate investment management or broader financial services is required, together with a working understanding of trust, stapled and managed investment scheme structures. You will have a sound understanding of the Corporations Act, ASX Listing Rules and corporate governance principles, with demonstrated experience preparing formal Board and Committee minutes.



You will be comfortable dealing directly with non-executive directors and senior management and able to manage competing priorities across multiple governance and reporting calendars. Tertiary qualifications, ideally in law, commerce or a related discipline, are sought. A Governance Institute of Australia Graduate Diploma of Applied Corporate Governance, either completed or in progress, will be highly regarded. Exposure to responsible entity and AFSL obligations is advantageous. You will also bring strong organisational skills, attention to detail, sound judgement and a qualified and collaborative approach. About Greenfields Executive Recruitment & Search Greenfields is one of Sydney's most highly valued, top ranked executive search firms in legal, governance, risk, compliance and company secretarial appointments. We are frequently retained by ASX-listed companies, private and family-owned groups, not-for-profits and government to appoint Chief Legal Officers, General Counsel, General Counsel & Company Secretary, Heads of Legal, Heads of Legal, Governance, Risk and Compliance, Head of Governance and Company Secretary, Heads of Governance, Risk and Compliance (GRC), and highly technical senior in-house counsel. Interested? This search is being led by Catherine Wolfe-Coote, Founder & Managing Director of Greenfields Executive Recruitment & Search. Apply in confidence, or contact Catherine directly for a discreet conversation

about the role
. Catherine Wolfe-Coote Founder & Managing Director Greenfields Executive Recruitment & Search

📌 Senior Assistant Company Secretary | ASX-Listed Governance | Funds Management (Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 Sydney