About the Company InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

Job Summary In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude.

Responsibilities

Reception relief (cover for lunch, breaks and Friday afternoon from 3pm)

Assistance organising and preparing for internal staff events

Daily Staff Movements

Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders

Preparing documents/presentations – formatting, printing, binding as needed

Assistance with monthly Amex reconciliation

Responding to requests via team inbox

Co-ordination of travel – Domestic

WorkDay Expense reconciliation

ASG Team support and role coverage

Other shared responsibilities (with Admin Team)

Responding to requests via team inbox





Co-ordination of travel – Domestic

WorkDay Expense reconciliation

ASG Team support and role coverage

Experience and Qualifications

3-5 years’ experience as an Administrative Assistant within a corporate environment

Qualifications in Office / Business Administration desirable

Ability to work in a team environment

Advanced skills in Microsoft Office; Outlook and established applications

Advanced skills in Microsoft 365 and Workday would be desirable

Additional Experience and Qualifications

2+ years of Administrative assistant experience

Can operate independently and remotely from manager

Proficient with up-to-date office software technology and mobile devices

Experience within a medical device or pharmaceutical company, ideally dealing with clinical research

Experience with managing Microsoft Outlook calendars and appointments and groups, comfortable working with Microsoft Teams meetings, channels and chat functions.

Working with project management tools such as the Atlassian suite

AI tools as appropriate

Benefits

Fully remote role - monthly leadership meetings in Sydney CBD

Salary range $80,000-$100,000 + Superannuation (depending on experience)

The annual salary range for this position is AUD $80,000 to 95,000 plus superannuation

Progression into Sales or Senior Position





Stability in a long-established global brand proud of their sustainability and team culture.

Location Sydney

Contract Type Full-time

Working Pattern Full time

Diversity & Inclusion We are committed to attracting people from all backgrounds and creating a respectful and inclusive culture where everyone thrives. We see this as essential to our success, including our ability to innovate and achieve sustained high performance. This is a key part of our Values—Human, Bold, and Outstanding.

AI Disclaimer InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees. Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments. Please note that the use of wearable technology, ... is strictly prohibited during the interview and screening process with InterSystems. Any applicant who requires a wearable device or any type of technology support during the interview process as a reasonable accommodation under the ADA or applicable state or country laws and regulations must contact the InterSystems Human Resources Department prior to attending or participating in any interview or screening process.

About the role This fully remote role will support the Managing Director, Head of Sales, Head

📌 Hybrid Admin Assistant (Gold Coast)
🏢 Crawford
📍 Gold Coast