Full Australian working rights are required for this role.

ROLE DETAILS

Salary up to $110,000, dependent on experience

Sydney

ASAP start

Full-time, 40 hours per week

Versatile WFH arrangements as desired

Initial temp-to-perm opportunity, with a genuine pathway to permanent employment for the right person

ABOUT THE COMPANY Join a respected, values-led member organisation known for its collaborative culture, strong sense of purpose and commitment to its people. You’ll work within a supportive and down-to-earth environment where flexibility, trust and work-life balance are genuinely valued. With a broader network and multiple career pathways, the organisation actively supports professional development, further study and internal growth.

About The Role This is a high-trust Executive Assistant role supporting a senior leader with the smooth running of their day, priorities and key commitments. You’ll take ownership of diary management, meetings, correspondence and follow-up, while acting as a trusted gatekeeper and point of coordination. Success will come from anticipating needs, exercising sound judgement and building positive relationships across a complex stakeholder environment.

DUTIES

Manage a busy executive diary, scheduling priorities and protecting time effectively

Coordinate meetings, agendas, papers, minutes, actions, catering and logistics

Act as a trusted gatekeeper, managing requests and helping keep the executive on schedule

Draft accurate correspondence, letters, briefings, reports and internal documents

Monitor actions and follow up commitments arising from meetings and leadership decisions

Coordinate travel, events, conferences, delegations and other executive logistics

Manage sensitive information with a high degree of confidentiality and discretion





Build strong relationships across internal teams, members and external stakeholders

Anticipate priorities, identify potential issues and take initiative without waiting to be asked

Maintain accurate records, files and administrative systems

Provide practical administrative support across the wider office when required

SKILLS & EXPERIENCE

Demonstrated experience supporting a CEO, executive, senior leader or equivalent in a complex organisation

Exceptional diary management, prioritisation and organisational skills

Strong minute-taking, correspondence and document preparation experience

Excellent written communication skills and meticulous attention to detail

Proven ability to handle sensitive and confidential information with discretion

Strong interpersonal skills with the confidence to work across diverse personalities and stakeholder groups

High levels of judgement, tact and stakeholder awareness in a member-focused environment

Ability to work autonomously, anticipate needs and proactively solve problems

Advanced Microsoft Office 365 skills, including Outlook, Word, Excel, Teams and SharePoint

Experience within a member-based, government, legal, not-for-profit, association or similarly complex organisation will be highly regarded

BENEFITS

Salary up to $110,000, dependent on experience

Genuine temp-to-perm pathway and long-term stability

Flexible WFH arrangements and working hours

12 ADOs per year within the permanent employment arrangement

Four weeks annual leave and generous personal leave provisions upon permanent conversion

Mobile phone and computer provided

Support for professional development, further study and upskilling

Potential career pathways across a broader organisational network

Supportive, down-to-earth culture with genuine work-life balance

📌 Executive Assistant (Sydney)
🏢 Lotus People
📍 Sydney