Description

About Veracross:

Veracross provides SaaS-based School Information Systems (SIS) designed to meet the specific needs of independent K-12 schools worldwide. Our one-record solution combines the power of a fully integrated single-record database, personalized communication tools, and an elegant architecture that is unique in our industry.

We are a growing, values-led community of 350 employees in the US, UK and Australia who share a vision to unify school communities, improve the quality of education, and enhance learning. And we're succeeding As of early 2025, we are supporting 3200+ schools in 60 countries.

Veracross is five product brands in one global tech company

- Veracross SIS is a one-person, one-record school management platform
- Magnus Health provides cloud-based Student Health Record (SHR) solutions
- Digistorm connects with their communities through Digistorm Websites, Digistorm Funnel, and Digistorm Apps.
- Epraise incentivizes student well-being and connects teachers, students, and families.
- Firefly provides an online learning space for students and teachers

Position Overview

The Office Coordinator plays a vital role in ensuring the smooth, safe, and efficient day-to-day operations of the office. This position combines administrative excellence with strong organisational and interpersonal skills to support teams, coordinate office logistics, and foster a positive and compliant workplace environment.

This position is located in office, out of our office in Miami, Gold Coast.

This is a part-time role, 4hrs per day / 9am to 1pm / 5 days a week, reporting to the HR Manager.

Key Responsibilities

Administrative Support

- Manage calendars and schedule internal and external meetings.

- Coordinate office activities and ensure seamless daily operations.

- Provide general administrative and clerical support to management and staff.

- Create, manage and support travel bookings & changes in a timely manner.

Office Operations

- Oversee office supplies, equipment,



and general maintenance to ensure a functional workspace.

- Liaise with building management and vendors to resolve facility and maintenance needs.

- Monitor and manage operational expenses within budget.

Reception Duties

- Greet & welcome visitors to the office

- Manage incoming and outgoing correspondence, including email, mail, and packages.

- Handle inquiries, directing them appropriately.

Records Management

- Maintain accurate records, databases, and filing systems (both physical and digital).

- Ensure document confidentiality and compliance with record-keeping policies.

- Support data entry and administrative record maintenance.

Financial Administration

- Process invoices, purchase orders, and office-related expense claims with Finance.

- Track, reconcile, and report on office expenditures.

HR Support

- Assist with onboarding new employees and preparing welcome materials.

- Coordinate staff training, team events, and employee engagement activities.

- Support IT with equipment orders and delivery.

Event Planning

- Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.

- Manage logistics, catering, communications, and setup for events.

- Ensure all events align with company culture and values.

Design & Communication

- Create visually appealing presentations, invitations, and internal communications using Canva or similar tools within established brand guidelines.

- Support company-wide announcements, newsletters, and internal campaigns.

- Contribute to enhancing workplace culture through clear, engaging communication.

Project Coordination

- Provide logistical and administrative support for team projects and company initiatives.

- Assist in tracking progress, deadlines, and deliverables.

- Facilitate collaboration between departments to ensure project success.

Workplace Health & Safety Management

- Maintain a safe and compliant workplace in line with health and safety regulations.

- Conduct regular safety checks and coordinate emergency procedures (e.g., fire drills, first aid readiness).

- Liaise with bui

📌 Office Coordinator (Miami)
🏢 Veracross
📍 Miami