Executive Assistant – Part-Time
12 month contract
Brisbane CBD | Part-time (30 hours per week across 5 days) | Office-based role
$42.35 per hour + Superannuation
We're partnering with a global leader in mining technology to recruit an experienced Executive Assistant.
This role is ideal for a highly organised professional who enjoys working closely with senior leaders, managing competing priorities, and ensuring day-to-day operations run smoothly. You'll act as a trusted business partner, enabling leadership teams to focus on strategic initiatives while you coordinate schedules, communications, travel and key organisational activities.
Working in a collaborative and professional environment, you'll play a central role in maintaining executive effectiveness, supporting governance processes, and driving follow-through on important business commitments.
What you'll be doing
- Manage executive calendars and scheduling priorities.
- Coordinate leadership meetings and reviews.
- Prepare agendas, presentations and briefing packs.
- Record meeting outcomes and action items.
- Coordinate domestic and international travel.
- Process travel requests and expense claims.
- Draft and distribute executive communications.
- Create presentations for leadership forums and town halls.
- Maintain action registers and follow up on commitments.
- Track key deliverables and business priorities.
- Support governance activities and operating rhythms.
- Coordinate HR-related administration and approvals.
- Liaise with HR, Finance and business stakeholders.
- Organise meetings, events, workshops and offsites.
What you need to bring
- 5+ years' experience in an Executive Assistant or similar role.
- Experience supporting senior leaders and leadership teams.
- Robust Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
- Proven ability to manage complex calendars.
- Experience preparing executive-level documents and presentations.
- Strong written and verbal communication skills.
- Experience coordinating travel and expenses.
- Excellent stakeholder engagement skills.
- Exceptional organisation and time management.
- Ability to manage competing priorities and deadlines.
- High level of discretion and confidentiality.
- Strong attention to detail and accuracy.
- Proactive approach with strong follow-through.
- Experience coordinating activities across multiple teams.
Bonus points for
- Executive or Director-level support experience.
- International travel coordination experience.
- Experience working with global teams.
- Project coordination or project management exposure.
- Business Administration or related qualifications.
Important to know
- Full working rights required
- This role will require the successful candidate to work on site in Brisbane 30 hours per week across 5 days.
- Potential future transition to full-time hours.
- Remote applicants will not be considered.
For a confidential discussion or to learn more please reach out to Amy Watson on 0405 965 * or *@clicks.com.au.
If you wish to apply for this position, please submit your resume by clicking the 'Apply Now' button. For further information please contact Amy Watson at Clicks IT Recruitment on+61 429 171
*.
At Clicks we embrace diversity, inclusion and equal opportunity. First Nations people are encouraged to apply.
We provide reasonable adjustments, including alternate formats to the recruitment process for individuals with a disability. If you
require an adjustment to be made during the recruitment process, please call 1300 254 * or email*****@clicks.com.au
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