Executive Assistant | Part-Time | 12-Month Maternity Leave Cover

Why Icon?
With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80 projects ranging in size from $50m to $800m and annual revenues in excess of $1.7b, we have the industry’s greatest breadth of sector capability delivering projects of any size, any scale, anywhere.

At Icon, our people are our greatest asset. Without them, we would not be the successful business that we are today.

Main responsibilities include:

- Providing high-level administrative support to the General Manager and senior leadership team, including diary management, travel arrangements, meeting coordination, presentations and correspondence.
- Liaising with internal and external stakeholders, including clients, subcontractors and suppliers.
- Supporting project teams with various administrative tasks as required.
- Preparing agendas and taking minutes for meetings.
- Drafting and coordinating Queensland communications, including newsletters, staff updates and social media content.
- Coordinating Queensland events, including venues, invitations, RSVPs, suppliers and promotional materials.
- Supporting HR with onboarding new starters, including induction schedules, equipment and new starter information.
- Preparing and processing credit card transactions and managing assigned supplier accounts.
- Coordinating photography requirements for projects and staff.
- Maintaining key office documents, calendars, organisation charts and contact information.
- Managing the day-to-day operation of the Queensland office.

What you'll bring:





- Proven experience as an Executive Assistant, ideally within the construction industry.
- A warm, approachable and professional manner.
- A high level of integrity, discretion and confidentiality.
- Strong written and verbal communication skills.
- The ability to anticipate the needs of senior leaders.
- Excellent time management and prioritisation skills.
- Strong attention to detail and organisational capability.
- The ability to confidently manage multiple priorities.
- Proficiency in Microsoft Office.

How to Apply
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.

Or contact Emily Roberson (Recruitment) via ••••@icon.co

Recruiters, please note we are not engaging agency support for this role and do not accept unsolicited resumes. Any CVs sent via agencies will be disregarded and candidates may approached directly.

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Your application will include the following questions:

- Which of the following statements best describes your right to work in Australia? How many years' experience do you have as an executive assistant? What's your expected annual base salary? Have you worked in a construction workplace previously? This is a part-time role, requiring you to work in the office three days per week. Are you comfortable with this arrangement? What attracted you to this opportunity, and why are you interested in joining Icon?

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.

What can I earn as an Executive Assistant

📌 Part-Time Exec Assistant to Senior Leaders | 12-Month Cover (Brisbane)
🏢 Icon Corporate Services
📍 Brisbane