- Supporting the flawless delivery of Conferences while working as part of the global event operations team.
- Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
- Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B; and housing.
- Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
- Manage the shipment of all freight to onsite conferences.
- Book and arrange for the temporary staff to support the event and manage them onsite.
- Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
- Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
- Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
- Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
- Follow standard operating procedures in line with the global standards.
- Be a key member of the global event operations team – build effective relationships with peers in all regions,



take and share best practices to continuously raise the level of our events across the world.
- Ability to travel approximately 15% to attend Gartner Conferences, both domestic and regional.

What will you do:

- Supporting the flawless delivery of Conferences while working as part of the global event operations team.
- Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
- Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B; and housing.
- Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
- Manage the shipment of all freight to onsite conferences.
- Book and arrange for the temporary staff to support the event and manage them onsite.
- Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
- Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
- Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations,



accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
- Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
- Follow standard operating procedures in line with the global standards.
- Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.
- Ability to travel approximately 15% to attend Gartner Conferences, both domestic and regional.

What you will need:

- Bachelor’s degree, preferred.
- 1-3 years of relevant experience in events, conferences, hospitality or a related environment.
- Strong desire to learn and grow, with a proactive and curious mindset.
- Excellent organizational skills and meticulous attention to detail.
- Ability to manage multiple priorities and stay organized in a quick-paced environment.
- Strong interpersonal and relationship-building skills, with the confidence to collaborate across teams, vendors and external partners.
- Excellent written and verbal communication skills.
- Client-focused, with strong customer service and relationship-building skills.
- Adaptable and able to remain composed and solution-focused when priorities or circumstances change.
- Motivated team player who enjoys collaborating with others.
- Basic commercial awareness and comfort working with budgets, expenses and financial information.
- Ability to travel as needed, approx 10-20%

📌 Global Conference Operations Coordinator (North Sydney)
🏢 Gartner
📍 North Sydney