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The Opportunity

An exciting opportunity has become available to join a highly regarded, award winning Strategic Communications & Advisory Consultancy in a pivotal Executive Assistant/Office Manager role. You'll have the opportunity to work alongside a smart, cooperative team that solves complex issues in change management, reputation and crisis control and stakeholder/community engagement, and will love the flexible, team oriented environment and polished Collins Street office.

The Role

Working closely with the firm's Founding Partner and Chair, you'll provide proactive, high-level executive support, ensuring an exceptionally busy diary, client commitments and competing priorities are managed seamlessly.
This is a role for an experienced, highly capable EA who thrives in a fast-paced professional environment, enjoys being one step ahead and takes genuine satisfaction in bringing organisation and calm to a demanding schedule. With the majority of your time dedicated to managing a complex and constantly evolving diary, you'll become a trusted right hand to the Founding Partner, ensuring her time is prioritised effectively and that meetings, commitments and deadlines run smoothly. You'll also provide broader support and light-touch office coordination,



contributing to the smooth running of the business and its collaborative team culture.

Key responsibilities will include:

- Proactively managing a complex, rapid-moving diary, coordinating internal and external meetings, appointments and competing priorities
- Anticipating scheduling pressures, resolving conflicts and protecting time for strategic work, client commitments, preparation and follow-up
- Acting as a key point of contact for meeting requests, liaising professionally with senior clients, stakeholders, Partners and colleagues
- Coordinating all meeting logistics, including invitations, attendees, locations, video links, agendas and briefing materials
- Managing last-minute changes calmly and efficiently, exercising sound judgement around priorities and escalating matters when required
- Coordinating travel arrangements, accommodation and detailed itineraries
- Assisting with executive correspondence, expense and credit card reconciliations, follow-up actions and general administration
- Supporting the preparation and coordination of client programme materials, presentations and documentation, including proofreading, formatting and ensuring consistency with brand standards
- Overseeing general office requirements, including stationery, supplies, office presentation,



facilities maintenance and liaison with building management and suppliers
- Assisting with new starter onboarding logistics, meeting-room readiness and coordinating occasional team events and celebrations

15th October, 2026

The Opportunity

An exciting opportunity has become available to join a highly regarded, award winning Strategic Communications & Advisory Consultancy in a pivotal Executive Assistant/Office Manager role. You'll have the opportunity to work alongside a smart, collaborative team that solves complex issues in change management, reputation and crisis control and stakeholder/community engagement, and will love the flexible, team oriented environment and polished Collins Street office.

The Role

Working closely with the firm's Founding Partner and Chair, you'll provide proactive, high-level executive support, ensuring an exceptionally busy diary, client commitments and competing priorities are managed seamlessly.
This is a role for an experienced, highly capable EA who thrives in a fast-paced professional environment, enjoys being one step ahead and takes genuine satisfaction in bringing organisation and calm to a demanding schedule. With the majority of your time dedicated to managing a complex and constantly evolving diary, you'll become a trusted right hand to the Founding Partner, ensuring her time is prioritised effectively and that meetings, commitments and deadlines run smoothly. You'll also provide broader support and light-touch office coordination, contributing to the smooth running of the business and its collaborative team culture.

Key responsibilities will include:

📌 Executive Assistant (Melbourne)
🏢 IFM Investors
📍 Melbourne