Fleet Scheduling Coordinator – Full Time

We’re looking for a detail‑driven Fleet Scheduling Coordinator to support our national fleet operations on a full‑time basis. In this role, you’ll coordinate vehicle movements across Australia, organise relocation drivers, and ensure our RVs are in the right place at the right time to support bookings and branch operations.

If you're highly organised, enjoy solving problems, and thrive in a fast-paced environment, we'd love to hear from you.

What You'll Do

Scheduling

Coordinate vehicle movements across Australia

Position vehicles strategically using data and operational insights

Identify and load vehicle relocations into Motek

Promote relocation opportunities to reservations and sales teams

Assist with upgrade and downgrade decisions

Arrange transport, drivers, ferries, accommodation and flights

Asset & Maintenance Support

Track delivery updates and maintain scheduling accuracy

Update vehicle availability and lifecycle changes

Follow up workflows and escalate where required

Support relocations, geofencing, stocktakes and daily scheduling activities

Administration

Process invoices in D365

Maintain special request logs

Complete reporting and administrative tasks as required

Assist branches with scheduling and vehicle availability queries

Maintain accurate data within Motek

Support walk-up bookings where possible

Communicate booking impacts to reservations teams

Manage no-shows and escalate incidents appropriately





What You'll Bring

Strong communication and organisational skills

Confidence using Microsoft Excel, Word and Outlook

Ability to work flexible hours, including some weekends and public holidays

Robust attention to detail and problem-solving ability

Logistics, transport or business qualifications

Experience in fleet, rental, tourism or logistics environments

Knowledge of Motek and/or D365

What We Offer

Flexible casual employment with varied shifts

Free product trials, including motorhome holidays

Ongoing training and support

Friendly, supportive and inclusive team culture

Uniform provided

Onsite parking

Opportunity to gain experience in national fleet operations

About Us

We are thl, the world’s largest commercial RV rental operator, following our merger with Apollo Tourism & Leisure in 2022. For more than 35 years, we’ve been building, renting and selling RVs across Australia, New Zealand, the USA, Canada, the UK and Europe.

We’re passionate about creating unforgettable travel experiences and welcome people from all backgrounds to join our journey.

We embrace diversity and are committed to being an equal-opportunity employer. Applicants must have the right to work in Australia.

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📌 National RV Fleet Scheduler (Brisbane)
🏢 Apollo Motorhome Holidays
📍 Brisbane