SC1Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2Demonstrated knowledge and experience in respect to administration and financial management records systems (CASES21), COMPASS and school maintenance system (AIMS)
SC3Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4High level organisational skills, including the capacity to prioritise workflows.
SC5High level written and verbal communication skills
SC6 Demonstrated commitment to ongoing professional learning to further develop skills, expertise and build capacity for self and others.
Selection Criteria
SC1Demonstrated capacity to lead an office team, including capacity for directing the work of others.
SC2Demonstrated knowledge and experience in respect to administration and financial management records systems (CASES21), COMPASS and school maintenance system (AIMS)
SC3Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
SC4High level organisational skills, including the capacity to prioritise workflows.
SC5High level written and verbal communication skills
SC6 Demonstrated commitment to ongoing qualified learning to further develop skills, expertise and build capacity for self and others.
Role
There may be some attendance required - to be negotiated with the successful applicant.
Range 4 is distinguished by broader management responsibility, particularly in the areas of finance,
human resource and other support functions.Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal.Management responsibility extends to ensuring appropriate support levels are maintained across the school.Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
- This role will have a CASES21 Administration and Finance focus and will assist the Business Manager across the following:
Finance
- Assist with the preparation of annual budgets and regular financial statements.
- Follow the accounting processes of the school and ensure that all funds are effectively accounted for according to Treasury regulations.
- Manage and provide advice to staff on spending against budgets in respect to faculties, programs and other school projects.
- Provide monthly financial reports to leaders as requested.
- Administer government grants and other school income.
- Produce Profit & Loss statements
- Process journals using CASES21 in line with faculty budgets.
- Manage and co-ordinate the Accounts Payable and Receivable functions ensuring timelines are met and all processes are DET compliant.
- Work with event/excursion coordinators to ensure costings are accurately calculated and budgeted.
- Create and maintain fees and charges within CASES21
- Asset and resource management including the maintenance of the school assets register, ensuring accuracy and compliance with DET policy.
- Complete bank reconciliation and end of month rollover as required by the Business Manager.
General Administration
- Ensure the provision of a range of administrative support functions for the Business Manager, Executive Teamand other staff as required.
- Provide administrative support to external service providers as required.
- Provide required level of administrative support for school events, functions and projects.<