About Us Paint Melbourne Pty Ltd is an

industry leader in repairs, painting, and working at heights , delivering high-quality services across

commercial, industrial, and residential projects . We thrive on

precision, efficiency, and compliance , ensuring projects run smoothly from

lead qualification through to final invoicing .

With a strong focus on

contract administration, project governance, and seamless operations , this role is pivotal in bridging the gap between

sales, operations, and finance

to drive business growth and maintain compliance with industry standards.

About the Role As a

Contracts Administrator

at Paint Melbourne, you will

manage contracts, compliance, financial tracking, and project coordination

to ensure smooth operations across

commercial and industrial projects . You’ll be responsible for

contract lifecycle management, tracking variations and progress claims, ensuring compliance with industry regulations, and supporting lead qualification and estimator scheduling .

This role also involves

office administration , overseeing

rostering, scheduling, document control, and risk management

to support

efficient project execution . You will work closely with

sales, operations, and finance teams , ensuring all projects are delivered

on time, within scope, and fully compliant .

If you are

highly organized, detail-oriented, and experienced

(preferably in

construction/trade industries ), this role offers

career progression, leadership opportunities, and professional development .





Key Responsibilities Contracts & Compliance

Prepare, review, and manage

contracts

to ensure

legal, financial, and operational compliance .

Track

project variations, progress claims, and retention releases .

Oversee

subcontractor agreements, supplier contracts, and insurance requirements .

Office & Project Administration

Manage

scheduling, rostering, and internal meetings .

Ensure

accurate document control

across

Google Workspace, Close.io, AroFlo, Simpro, and Xero .

Maintain

risk registers

and track

contractual risks .

Sales & Lead Qualification

Oversee the

lead qualification process , ensuring

only high-value projects

move forward.

Schedule estimators

and prioritize

business-critical opportunities .

Ensure

quotes meet turnaround targets .

Project Coordination & Closeout

Ensure

all projects

have

completed contract administration checklists

before starting.

Work with

site teams

to track

project milestones

and align

billing with progress .

Oversee

project closeout documentation and compliance requirements .

Who You Are Experience in

business development/client management,



contract administration, office management, or project coordination

( construction/trade industry preferred ). Solid understanding of

ANZSIC contract structures, Australian Standards, and compliance . Proficient in

CRM/job management software

(Close.io, Simpro, AroFlo, HubSpot, or similar). Ability to interpret and manage

contracts, variations, and claims . Skilled in

problem-solving, negotiation, and communication . Experience with

rostering & scheduling tools

( Deputy

or similar).

Required Skills & Experience Education:

Minimum

Diploma

in a relevant field. Experience:

At least

5 years

in

sales, business development, project management, contract administration, or estimating . Systems & Procedures:

Experience following

existing processes

and

creating/updating documented procedures . Technical Skills:

Advanced

computer literacy

– proficient in

Microsoft Office, Google Workspace, and project management software .

Ability to

organize files, create presentations, and develop template documents .

Strong knowledge of

project planning, drawings, and document management .

Financial planning and budgeting skills .

Basic

math skills

(multiplication, subtraction, division, plus

GST and Ex-GST calculations ). Communication:

Excellent written and verbal communication skills . Transport:

Full driver’s license

and

reliable transport preferred

(may be included in the package).

📌 Contracts Administrator (Melbourne)
🏢 Paintmelbourne
📍 Melbourne