Brisbane, Australia | Posted on 10/05/2026

EmploymentType: Part time(approx.20hours/week),withpotentialtoscale

Reportsto: CEO

AbouttheRole WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

Operationalexecution

Workflowcoordination

Systemmanagement

Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowhowtouseefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

Coordinatedailyworkacrossbookkeeping,payroll,reconciliations,andreporting.

Organise,assign,track,andmonitortasksthroughClickUp.

Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.

Identifyworkflowbottlenecksandhelpresolvethemproactively.

MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.

EnsureexistingSOPsandprocessesforAustralianbookkeepingandmanagementaccountingareconsistentlyfollowed.

MaintainandimproveClickUpdashboards,workflows,templates,andtaskvisibility.

Supportworkflowautomationandencourageconsistentuseofsystemsacrosstheteam.

AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.





Trackactionitemsandensuretasksarefollowedthroughandcompleted.

Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.

Monitorscopeadherenceandflaganyout-of-scopework.

Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.

Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.

Managelicences,subscriptions,andsystemaccess.

Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Maintainconfidentialityandensuretheprotectionofclientinformationandintellectualproperty

Must-HaveRequirements

Experienceinanaccounting,bookkeepingormanagementaccountingenvironment

Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm

StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)

Hands-onexperiencewithClickUp(dashboards,workflows,templates)

HighproficiencyinGoogleWorkspace

ExperiencewithXero,QuickBooksOnlineand/orMYOB

Strongorganisationalandtimemanagementskills

Systems-orientedmindsetwithrespectforexistingframeworks

Abilitytooperateindependentlywithoutclosesupervision

OpennesstoleveragingautomationandAItoolswherebeneficial

WhoThisRoleSuits Thisroleisidealforsomeonewithintheaccountingindustrywhoenjoysoperations,structureandexecutionmorethanpurelytechnicalaccountingwork,andwantstoworkcloselywithaCEOinagrowingaccountingpractice.

Ifyouenjoybuildingclarity,protectingsystems,andensuringoperationaldisciplineinsideanaccountingenvironment,thiswillfeellikehome.

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