Australian Securities Exchange – Sydney NSW

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In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

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We are more than a securities exchange The ASX team brings together talented people from a diverse range of disciplines.

We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

About the role: Working as part of the Office of General Counsel team to provide legal operations and administrative assistance to all functions that report into the Group General Counsel. The position will start as a 4-week temporary role with a possible opportunity for extension.



This is an onsite role, 5 days per week in our Martin Place office with an ASAP start available.

What you will be doing:

Provide support to the two Deputy General Counsels and the General Manager, Legal Operations, including diary management, meeting coordination, preparation of agendas for team and other meetings as needed and other general administration.

Meeting co-ordination and management with internal and external clients, including setting appropriate meeting dates and times, meeting invitations, room booking, catering, IT requirements, preparing agendas and papers as required.

Identifying and participating in strategic and efficiency projects within the legal and regulatory teams

Assist in the onboarding of new team members ensuring access to correct systems, IT set up and training

Assist lawyers in the facilitation of contract execution with other business units

Prepare matter reporting and analytics for Deputy General Counsels as requested

Provide high level assistance on key strategic projects

Offer resilience in the event of the Executive Assistant's absence

Establishing and maintaining general systems and processes to ensure efficient workflow

General office administration, including:

Maintaining several excel based registers for the team such as leave, invoices,



contracts and CLE/CPD points

Processing invoices and verifying company card transactions for General Managers

Matter file creation in document management system

Travel arrangements for General Managers including flights, hotels and car hire

Assist with initial IT queries e.g. document management system, Word, PowerPoint

Assist with document creation including formatting in line with ASX brand and style guidelines

Maintain ASX Legal Contracts Register

Assisting in organising team functions

Other ad-hoc tasks as required, including printing, binding and shredding

Distribution of incoming mail

Manage requests in relation to desk bookings for GMs and wider team

Updating of BCP

Assist with collation of documentation for Group General Counsel Capability Statement

Monitoring of shared OGC Team Administration mailbox and follow up as needed

Supporting updates to rule books as needed

What you will bring: Must have

Operational experience with legal and matter management processes and systems

Previous experience as a team administrator in the financial services or legal industry

Experience working at an advanced level with MS Word, PowerPoint, Excel, Outlook

Nice to have:

A high level of attention to detail

Strong communication skills

Ability to prioritise and problem solve

Ability to think through problems yourself and proactively engage with team members when you require assistance or further information

Excellent time management

Understanding of Peoplesoft (or another financial programme)

Previous use of a document management system - iMa

📌 Team Assistant, Legal- Temp position (Sydney)
🏢 Australian Securities Exchange
📍 Sydney