We are seeking a highly organised and proactive

Administration Officer

to join our team

3 full days per week . This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.

The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.

Key Responsibilities

Data entry and maintenance of project and operational databases

Preparation and processing of purchase orders and supporting documentation

Invoice administration and assistance with accounts processing

Travel calculations and employee travel record administration

Preparation and distribution of reports, trackers, and project documentation

Document control and record management to ensure compliance and accuracy

Customer service support, including responding to enquiries and directing requests

Monitoring outstanding paperwork and following up with internal stakeholders

Assisting with project administration and coordination activities

Maintaining spreadsheets and updating business performance reports

Supporting managers with general administrative tasks and ad hoc duties

Ensuring all company systems and records remain current and accurate

Experience required

Previous experience in an administration, office support, or project administration role

Strong organisational and time management skills

Excellent attention to detail and accuracy

Proficient in Microsoft Office, particularly Excel, Word, and Outlook

Ability to work independently and manage competing priorities

Skilled communication and customer service skills

Department Administration

Primary Location VIC - Melbourne - 655 Collins St





Job Description Summary As per PD

About the Role We are seeking a highly organised and proactive

Administration Officer

to join our team

3 full days per week . This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and efficient coordination of day-to-day activities.

The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.

Key Responsibilities

Data entry and maintenance of project and operational databases

Preparation and processing of purchase orders and supporting documentation

Invoice administration and assistance with accounts processing

Travel calculations and employee travel record administration

Preparation and distribution of reports, trackers, and project documentation

Document control and record management to ensure compliance and accuracy

Customer service support, including responding to enquiries and directing requests

Monitoring outstanding paperwork and following up with internal stakeholders

Assisting with project administration and coordination activities

Maintaining spreadsheets and updating business performance reports

Supporting managers with general administrative tasks and ad hoc duties

Ensuring all company systems and records remain current and accurate

Experience required

Previous experience in an administration, office support, or project administration role

Strong organisational and time management skills

Excellent attention to detail and accuracy

Proficient in Microsoft Office, particularly Excel, Word, and Outlook

Ability to work independently and manage competing priorities

Professional communication and customer service skills

Department Administration

📌 Administration Officer (Melbourne)
🏢 Service Stream
📍 Melbourne