Virtual Assistant-Operations Job Description JobTitle:

Virtual Assistant-Operations

Location:

Remote

EmploymentType:

Part time(approx.20hours/week),withpotentialtoscale

AbouttheRole

WearecurrentlyhiringforoneourclientbasedinAustralia,we’relookingforahighlyorganised,systems-drivenOperations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain.YoumustunderstandAustralianbookkeepingandmanagementaccountingfundamentals.However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:

Operationalexecution

Workflowcoordination

Systemmanagement

Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

KeyResponsibilities

Organise,assign,track,andmonitortasksthroughClickUp.

Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.





MaintainorganiseddocumentationandfilingsystemswithinGoogleWorkspace.

AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.

Trackactionitemsandensuretasksarefollowedthroughandcompleted.

Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.

Monitorscopeadherenceandflaganyout-of-scopework.

Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.

Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.

Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-HaveRequirements

Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm

StrongunderstandingofAustralianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)

Hands-onexperiencewithClickUp(dashboards,workflows,templates)

ExperiencewithXero,QuickBooksOnlineand/orMYOB

Systems-orientedmindsetwithrespectfore

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