Vehicle Purchasing & Wholesale Administrator – Part Time, School Hours About us Sell Direct is a high-volume vehicle buying business in Seaford. We purchase vehicles directly from private sellers and wholesale them to the trade or keep them for our retail business Car Depot. We need an experienced motor trade administrator to join our team of vehicle buyers and manage the paperwork on every vehicle that comes in and goes out.

The role You’ll work alongside our team of vehicle buyers. You’ll handle the full admin process for vehicles coming in from private sellers, then process each one out to wholesale buyers. The role is mainly office-based, but you’ll also drive to collect vehicles from sellers and deliver them to buyers and auctions. You’ll be working with high volumes, so accuracy and organisation matter. Hours are flexible within school hours, approximately 9:30am–2:30pm, 5 days per week.

What you’ll do Vehicles in

Prepare and check purchase paperwork from private sellers, including contracts, ID verification and signed documents

Run PPSR checks and confirm clear title before we pay

Arrange finance pay-outs with lenders where vehicles are encumbered

Process seller payments accurately and on time

Complete VicRoads transfers into the dealership

Enter purchased vehicles into stock in Eclipse

Vehicles Out

Raise wholesale invoices and process vehicles out to trade buyers and auctions

Complete VicRoads transfers and disposal paperwork





Follow up and reconcile payments received from wholesale buyers

Keep stock records accurate and up to date general

Work closely with our vehicle buyers to keep every purchase moving from agreed deal to paid and transferred

Drive to pick up purchased vehicles from sellers and drop vehicles off to wholesale buyers and auctions if required

Make sure every vehicle file is complete and meets LMCT and Consumer Affairs Victoria requirements

Liaise with sellers, buyers, lenders and the buying team by phone and email

About you Essential:

Previous administration experience in the motor trade industry

A solid understanding of vehicle purchasing paperwork, title checks and finance pay outs

High attention to detail; incomplete files and unpaid pay outs don’t get past you

Able to manage high volumes without losing accuracyCurrent full Victorian driver’s licence with a good driving record

Happy to split your time between the office and the road, driving a range of different vehicles

A team player who communicates clearly with buyers and sellers

Organised, reliable and comfortable working on your own

Highly regarded

Experience with

Eclipse

dealer management system

Working knowledge of

VicRoads

transfer processes

Wholesale or trade-in admin experience

Experience processing lender pay outs

Able to drive manual vehicles

What we offer

Wages based on experience

Secure, ongoing position in a growing business

📌 Vehicle Purchasing (Melbourne)
🏢 Car Depot
📍 Melbourne