Part time | Flexible hours | Hybrid | Brisbane We believe process sets you free. Do you?

About us
We're a Brisbane-based creative agency specialising in brand strategy and design. We help build the strategic, creative, and narrative foundations that transform brands into assets capable of driving long-term business value. We're a small, experienced and collaborative team who care about doing great work, working smarter and enjoying the process along the way. About you We're looking for a highly organised, tech-savvy Project & Traffic Coordinator who loves turning complex projects into clear plans and keeping everything on track. We're looking for someone who understands agency workflows, thrives on process and technology, and knows how to turn a project brief into a well-planned, well-coordinated programme of work. This is a part-time role with flexible

working hours
, ideal for someone with previous experience in advertising, branding, or design agencies who's looking for a better work-life balance. Responsibilities
• Client project setup: Taking ownership of project setup from approved quotes, translating scopes into detailed project plans, tasks, budgets and schedules within our management system (Scoro).
• Project planning: Mapping out workflows, dependencies, milestones and delivery schedules, particularly for larger, multi-stage projects.
• Project mapping & documentation: Create clear, well-presented project plans, timelines and visual project maps for internal teams and clients.
• Studio scheduling: Managing the studio workflow, allocating work and scheduling tasks across the creative team using project planning software.




• Traffic coordination: Monitoring workloads, managing competing priorities and adjusting schedules to keep projects moving.
• Client coordination: Working closely with the broader team to coordinate client meetings, presentations, approvals and key project milestones.
• Production coordination: Liaising with external suppliers, freelancers and production partners to manage timelines, deliverables and deadlines.
• Project administration: Maintaining accurate project information, updating schedules and ensuring project management systems and processes are consistently followed.
• Team coordination: Working closely with the wider team to anticipate scheduling conflicts, manage capacity and keep everyone on the same page.
• General office administration: Taking care of general office tasks, managing supplies and ensuring the team has everything they need. What we're looking for
• 3-5 years' experience in a similar role at an advertising, branding, or design agency is essential.
• Experience in project coordination, agency operations, account management support or studio traffic.
• Advanced proficiency with project management and scheduling software. Experience with Scoro would be a significant advantage.




• Basic skills in Adobe InDesign would be an advantage. Willingness to learn, a close second You will be required to edit templates for project plans, timelines and workflow maps.
• A genuine love of technology, digital tools and efficient processes. You're someone who enjoys finding smarter ways to work.
• Strong project planning skills, with the ability to translate complex scopes into logical workflows, realistic schedules and clear deliverables.
• Excellent organisational skills and the ability to manage multiple projects, competing priorities and deadlines.
• A solid understanding of creative agency workflows, from briefing and concept development through to production and delivery.
• Excellent communication skills and a proactive, solutions-focused approach.
• Someone who can see the bigger picture while keeping on top of the details.
• Applicants must have valid Australian working rights. Visa sponsorship is not available.
• You must be able to work from our Fortitude Valley studio three days per week. We know great agency people don't always want traditional full-time hours, so we're open to flexible part-time arrangements, whether that's five shorter days around school hours or fewer days with longer hours. You'll be joining a small, experienced and collaborative team where your planning, organisational and PSA skills will make a genuine difference to how we work. Sound like a good fit? Send us your CV and a cover letter outlining your relevant agency experience and suitability for the role to [email protected].

📌 Project & Traffic Coordinator (Brisbane)
🏢 DAIS Brand Strategy Advisors
📍 Brisbane