Seeking an experienced Executive Assistant to support an Executive Director in a fast-paced and dynamic environment, providing high-level executive, travel, project and stakeholder support.
Client Details
We are seeking an experienced Executive Assistant to provide high-level support to a senior executive leading a dynamic and influential portfolio. This is a fast-paced role requiring exceptional organisation, discretion and the ability to adapt quickly in an environment where priorities can shift at short notice.
Working closely with an Executive Director and broader leadership team, you will play a critical role in ensuring seamless operations, stakeholder engagement and executive support.
Description
- Complex calendar and inbox management.
- Coordinating domestic and international travel, including detailed itineraries and event logistics.
- Preparing meeting packs, presentations, briefing papers and correspondence.
- Organising executive meetings, workshops, leadership sessions and events.
- Taking meeting minutes and preparing speaking notes.
- Managing purchase orders, expense reconciliations and reimbursements.
- Acting as a key point of contact for internal and external stakeholders.
- Liaising with hotels, conference organisers, transport providers and professional service partners.
- Supporting project coordination and ensuring actions are progressed effectively.
- Providing broader administrative support to members of the leadership team as required.
Profile
To be successful in this role, you will demonstrate:
- Significant Executive Assistant experience supporting senior executives.
- Previous experience coordinating complex domestic and international travel.
- Outstanding organisational skills and attention to detail.
- The ability to manage multiple priorities and respond to changing demands.
- Strong stakeholder engagement and relationship-building capability.
- Excellent written and verbal communication skills.
- High levels of professionalism, discretion and initiative.
- Advanced Microsoft Office skills, including Outlook, Word, PowerPoint and Teams.
- A proactive, solutions-focused mindset and willingness to take ownership
Job Offer
- Opportunity to support a highly respected executive.
- Work within a collaborative, high-performing and values-driven workplace.
- Wide-ranging and engaging role with significant stakeholder exposure.
- Attractive package and employee benefits.
- The chance to contribute to impactful work with national and international reach.
To apply online please click the 'Apply' button below. For a confidential discussion about this role please contact Rebecca Jordan on +61 • •••• •410