- Supporting the flawless delivery of Conferences while working as part of the global event operations team.
- Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
- Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B; and housing.
- Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first‑class events and experiences, and awareness of event strategies.
- Manage the shipment of all freight to onsite conferences.
- Book and arrange for the temporary staff to support the event and manage them onsite.
- Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
- Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
- Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
- Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
- Follow standard operating procedures in line with the global standards.
- Be a key member of the global event operations team – build effective relationships with peers in all regions,



take and share best practices to continuously raise the level of our events across the world.
- Ability to travel approximately 15% to attend Gartner Conferences, both domestic and regional

What will you do:

- Supporting the flawless delivery of Conferences while working as part of the global event operations team.
- Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
- Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B; and housing.
- Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first‑class events and experiences, and awareness of event strategies.
- Manage the shipment of all freight to onsite conferences.
- Book and arrange for the temporary staff to support the event and manage them onsite.
- Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
- Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
- Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations,



accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
- Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
- Follow standard operating procedures in line with the global standards.
- Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.
- Ability to travel approximately 15% to attend Gartner Conferences, both domestic and regional

What you will need:

- Bachelor’s Degree preferred
- 2-3 Years of event experience preferred
- Proven event operational skills including production schedules, budget management and event staffing.
- Proven experience in managing agency and vendor partners.
- Project management and/or end-to-end event management and delivery to senior level clients.
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative and strategic thinker with a robust attention to detail
- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to thrive in high pressure situations
- Client focused - superior customer service and relationship skills
- High

📌 Conference Planner (North Sydney)
🏢 Gartner
📍 North Sydney