Meals On Wheels Central Coast – Tuggerah NSW

Finance Assistant - Meals on Wheels Central Coast

Bring your accounts skills to a purpose you can believe in.

Meals on Wheels Central Coast is a purpose-driven, profit-for-purpose organisation supporting older people, people with disability, and their carers to live independently, safely and with dignity. Delivering over 24,000 meals per month to more than 1,200 clients — supported by over 140 volunteers — we are far more than just a meal service.

We are now seeking a Finance Assistant to join our team at our Tuggerah head office. This is a hands-on finance role covering accounts payable and payroll support, and a back-up for our accounts receivable function — the person who makes sure suppliers are paid correctly, staff are paid accurately and on time, and the numbers behind our services stand up to scrutiny.

The opportunity

Reporting to the Finance & Operations Manager, you will be responsible for the day-to-day accounts payable function, assist with weekly payroll processing, and support our Accounts Receivable Finance Assistant during busy periods. It is a role with real breadth — supplier invoices and payment runs one day, payroll support and reporting the next.

MOWCC operates across CHSP, SAH, HCP and NDIS funding streams, so accuracy and clean record-keeping matter enormously — they underpin our reporting, our audits and our funding acquittals. This is a role where attention to detail is genuinely valued and where you can see the purpose behind the numbers.

Day to day, you will:

Accounts payable

Process supplier invoices in Xero — coding, matching to purchase orders and obtaining approvals in line with delegations

Prepare and process scheduled payment runs





Reconcile supplier statements and resolve pricing, quantity and payment discrepancies

Maintain supplier records, including banking details, with appropriate verification controls

Respond to supplier enquiries professionally and promptly

Payroll

Assist with weekly payroll for the team, along with allowances, kilometre reimbursements and salary sacrifice arrangements

Follow up timesheet discrepancies with managers

Process pay day superannuation weekly (under the Payday Super rules that commenced 1 July 2026), and prepare PAYG withholding and Single Touch Payroll (STP) reporting within statutory deadlines

Prepare quarterly portable long service leave returns under the NSW Community Services scheme

Prepare the annual STP finalisation and the annual workers compensation actual wages declaration

Other duties

Work alongside the Accounts Receivable Finance Assistant on a daily basis

Assist with month-end reconciliations and accruals

Assist with supporting documentation and reconciliations for year-end audit and funding acquittals

The detail

Part-time, ongoing position (30 hours a week)

Hours: Monday–Friday, 9:00am–3:30pm (including a half-hour unpaid meal break)

Based at our Tuggerah head office, with the option to work from other MOWCC outlets

Key systems: Xero, Pinch Payments, Microsoft Office/Excel and MOWCC CRM (Zoho CRM).





Salary packaging (sacrifice) of up to $15,900 per year in living expenses, reducing your taxable income (after 6 months), and meal benefits through CBB Salary Packaging

Access to our Employee Assistance Program (EAP)

Supported learning and professional development opportunities

Minimum 2 years' experience in accounts payable, payroll, finance administration or bookkeeping

Demonstrated experience supporting weekly payroll processing, including superannuation, PAYG withholding and Single Touch Payroll reporting

Confidence handling payroll detail — allowances, kilometre reimbursements and salary sacrifice arrangements

Experience using Xero for accounts payable and payroll processing

High attention to detail, with the ability to identify, investigate and resolve discrepancies

Robust communication skills and the confidence to follow up managers, suppliers and team queries

Ability to work independently, prioritise competing tasks and meet non-negotiable deadlines such as pay runs

Absolute discretion in handling confidential payroll and financial information

Proficiency in Microsoft Excel and the Microsoft Office suite

Willingness to obtain, or already hold, a current National Police Check (required prior to commencement)

Current Driver's Licence

Experience preparing portable long service leave returns (NSW Community Services scheme) and annual workers compensation wage declarations

Accounts receivable or credit control experience — you can step in and support billing and collections on a daily or weekly basis

Experience administering a direct debit platform such as Pinch Payments or similar

Certificate IV in Acc

📌 Finance Assistant (Bucketty)
🏢 Meals on Wheels Central Coast
📍 Bucketty