KSC1 Demonstrated ability to coordinate daily operational schedules, allocate resources, and adapt to short-notice operational disruptions.

KSC2 Demonstrated technical proficiency and administrative experience.

KSC3 Demonstrated expertise in delivering career education (Years 7¿12) and managing vocational education pathways.

KSC4 Exceptional interpersonal and communication skills with the ability to manage internal relationships and external industry partnerships.

KSC5 Strong organisational capabilities in supporting risk management frameworks, compliance audits, and general facilities administration.

Selection Criteria

KSC1 Demonstrated ability to coordinate daily operational schedules, allocate resources, and adapt to short-notice operational disruptions.

KSC2 Demonstrated technical proficiency and administrative experience.

KSC3 Demonstrated expertise in delivering career education (Years 7¿12) and managing vocational education pathways.

KSC4 Exceptional interpersonal and communication skills with the ability to manage internal relationships and external industry partnerships.

KSC5 Strong organisational capabilities in supporting risk management frameworks, compliance audits, and general facilities administration.

Role

Daily Organiser, Senior Pathways, and Careers

RESPONSIBILITIES

- Daily Teacher Liaison ¿ e.g. daily activities, PD¿s, excursions, staff leave applications (sick & personal leave)
- CRT - liaison and coordinator
- Administer Daily Organiser & Timetabling Programs across Griddle and Sync across to Compass
- Daily Student Liaison ¿ e.g. lunch passes / timetables




- Attend diaries meeting each week to sync diary & required staffing cover with Calendar of Events
- Liaise with staff and any identified changes required and communicate approved events (copy to staff/copy to REIM).

Systems Administration & Assistance

Compass

- Coordinate parent teacher interviews booking functions
- Liaise with Teaching and Learning team regarding reports, including template set-up, collation and publication
- Upload new enrolments
- Support attendance data
- Upload schedules, class lists, custom classes & sessions
- Upload entries of the Subject Selection Process for Years 10-12 to School Management System
- Duty rosters Formulation & implementation

VASS

- Export / Student database
- Student imports / enrolments / transfers
- Provide reports to assist with subject conversations
- Eligibility tracking / flagging students with issues
- Action changes to enrolments that reflect subject changes.
- Rollover all staff, students and classes (start of year)
- Load new classes (VCE and VET)

Cases21

- Student Administrator - enrolments / exit / transfers / destination data
- SRP confirmation ¿ Census reporting and Audit process / Departmental cross referencing / forward projections
- Exports ¿ Tables for sports / contact lists / NAPLAN & On demand testing / Attendance




- System rollover prior to commencement of classes.

Timetabling

- Construct & trouble shoot through to working timetable, including yard duty roster then make changes at short notice as staff dynamics change
- Adjust timetable as required for changes to staffing allocations
- Changes to blocked class enrolments to reflect changing groups (Tech, Vertical, TAP, Activities, TUSK)
- Sync timetable program across Compass, Griddle and Firstclass

Communication

- Maintain a current YSC email list - sort and distribute to all staff
- Support parent teacher interviews by providing maps, and signs
- Coordinate School Photos including booking dates, companies, and notifications to students and families.

Emergency Management ¿ DisPlan

- Liaise with representatives from each campus and collect information and updates for James Street Campus and Devon North Campus Emergency Management Plans
- Edit EMP¿s on DISPLAN, including updating all fields with new information and pass to Principal for Sign off (September).

Facilities

- Manage and maintain a key register, including allocating staff keys, returns and ordering.

Careers & Pathways

- Play an active part in Careers Networks (Wellington & South Gippsland), including liaison with GELLEN (Gippsland East Local Learning and Education Network, attending network meetings and qualified learning.
- Coordinate and facilitate attendance at Careers Events including local opportunities (careers fairs) , Metropolitan opportunities (Melbourne Careers Day)
- Student Liaison ¿ subject selections, pathways and career

📌 Administration/Business - Other (Wyuna)
🏢 Government schools
📍 Wyuna