BGIS, Community Housing and Property Services – Melbourne VIC

Planned Maintenance Manager – South-East Melbourne Location:

South-East Metropolitan Melbourne, VIC Company:

BGIS, Community Housing and Property Services Employment Type:

Permanent Full-Time, On-Site Working Hours:

Core Business Hours

We acknowledge the Traditional Custodians of the land on which we work and pay our respects to Elders past, present and emerging.

About BGIS BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions across property, infrastructure and essential services.

With significant growth continuing across Victoria, we are creating new opportunities to support a recently acquired client and an important portfolio of residential properties across South-East Melbourne.

Purpose of the Role BGIS is seeking an experienced

Planned Maintenance Manager

to oversee the planning, scheduling and allocation of planned maintenance and project works across a community-focused residential portfolio.

Reporting to the Account Director, you will guide the Planned Maintenance Coordination Team and work closely with operational managers, Work Supervisors, subcontractors and client representatives. Together you will make sure planned works are well organised, resourced and delivered on time.

The ideal candidate will be organised, team-oriented and people focused. They will enjoy developing a team, building clear processes and creating strong working relationships.

Key Responsibilities

Guide and support the Planned Maintenance Coordination Team

Oversee the planning and allocation of planned works, including programs,



resources and Work Supervisor assignments

Develop and maintain clear planning, scheduling and allocation processes

Monitor workloads across Work Supervisors, subcontractors and coordinators to keep allocation fair and balanced

Support work order administration, variations, extensions of time and reporting

Review subcontractor performance and allocation to support value for money

Build positive relationships with internal teams, subcontractors and client representatives

Review operational data to spot risks, capacity pressures and opportunities to improve

Coach and mentor team members to build skills and support career growth

Contribute ideas that improve planning accuracy and customer outcomes

Education, Experience & Skills

Experience managing coordination, planning, scheduling or service delivery teams

Experience managing planned maintenance or project programs

Experience in workforce planning and resource allocation

Experience working with subcontractors and supporting their performance

Experience reviewing operational data and reporting outcomes

Strong communication and relationship-building skills

Practical problem-solving and commercial awareness

Proficiency in Microsoft Office and work management systems

Qualification in Facilities Management, Building and Construction,



Asset Management, Project Management, Business Management or a related discipline, or equivalent industry experience

Full working rights in Australia

Experience in community housing, facilities management or maintenance contracts

Experience with CMMS or asset management systems

Project management qualifications or leadership training

Workplace Arrangements This is a permanent full-time, on-site position based in South-East Metropolitan Melbourne during core business hours. You will work alongside a collaborative team and be close to the people and projects you support.

Why Join BGIS? Join a newly established team supporting an important community housing portfolio, where your planning helps keep homes well maintained.

Key Benefits Include:

Meaningful work supporting residential properties and communities

Career development opportunities within a global organisation

A supportive and inclusive team environment

Spot recognition vouchers and a $2,000 employee referral bonus

Access to Flare discounts across retailers, energy providers, utilities and more

Fitness Passport access for you and your family

Employee Assistance Program and wellbeing initiatives

Two paid volunteer days each year

Career opportunities through secondments and internal mobility

Leadership development through Future Leaders and Leadership Fundamentals programs

Endorsed by WORK180 as an employer of choice for women

Recognised as a Top 101 Workplace for Women in 2026 by WORK180

As a global leader in facilities management, asset management, project delivery and workplace sol

📌 Planned Maintenance Manager (Melbourne)
🏢 BGIS, Community Housing and Property Services
📍 Melbourne