Key responsibilities

Prepare, interpret, maintain and review contracts, service agreements, work orders and related contractual documentation

Develop, review and coordinate contract variations, extensions, quotations and changes in scope, and assist with negotiations as authorised by management

Manage contract correspondence, registers, records, approvals and other paperwork associated with the delivery of contracted services

Respond to client inquiries and resolve administrative or contractual issues concerning service delivery, documentation, reporting and payment claims

Develop forward plans and weekly works programs in consultation with operational staff and the client

Monitor performance against contractual obligations, agreed programs, milestones, service levels and client requirements, and identify matters requiring attention

Collect and analyse contract and project data, maintain reporting systems, and prepare regular submissions and reports on works completed, progress and outcomes

Coordinate requests for quotation and tender-related documentation, including preparing responses and ensuring supporting information is complete and submitted on time

Prepare and finalise monthly payment claims, supporting schedules and associated client reporting

Liaise with the Business Manager, field supervisors, contractors, clients and other stakeholders to ensure contractual requirements and operational goals are met

About you

A relevant AQF Diploma or higher qualification in business,



contract management, project management, construction management or a related field; or at least three years of relevant contract administration experience

Demonstrated experience administering commercial or service contracts, including contract documentation, variations, reporting and payment claims

Experience coordinating client requirements and working with operational teams, contractors and management

Strong ability to interpret contractual terms, scope requirements and service obligations

High-level planning, organisation, problem-solving and time-management skills

Accurate written communication, reporting, document control and record-keeping skills

Confidence managing client relationships and competing priorities in a deadline-driven environment

Proficiency in Microsoft Word and Excel; experience with Microsoft Project or comparable planning software is desirable

A genuine commitment to workplace health and safety and contract compliance

Experience in vegetation management, arboriculture, civil works, utilities, construction or another field-services environment will be highly regarded

What we offer:

A full-time position with an established service business.

Opportunity to take ownership of key client contracts and contribute to service delivery improvements.

Training and professional development opportunities.

Prospect to progress to Client Management and Operational roles within the business.

📌 Contract Administrator (Sydney)
🏢 Plateau Tree Service
📍 Sydney