Job Description Summary Join our dynamic Lighting Design Studio as an Office & Operations Coordinator in Byron Bay. In this role, you will manage daily operations, support the team, and ensure a smooth workflow. This position is ideal for organised individuals who are passionate about design and operations. Contribute to a creative environment while enhancing your career in a vibrant location. We are looking for a highly capable and hands-on “all-rounder”. The Office & Operations Coordinator is responsible for ensuring the smooth day-to-day running of Marz Designs. This role provides administrative, operational and office support across the business, helping the team stay organised, productive and focused on delivering exceptional design and customer experiences.

Responsibilities

Coordinate daily office operations and ensure efficient workflow

Handle administrative and operational tasks

Support the design team with administrative tasks and project management

Answer phones

Manage schedules, appointments, and communications for the team

Book travel and organise events

Maintain office supplies, packaging and equipment, ensuring a well-organised workspace

Assist in the preparation of design presentations and client meetings

Implement and optimise office procedures to enhance productivity

Manage the office (e.g. order supplies, service coffee machine, coordinate cleaner etc)

Coordinate new employee onboarding

Update the website and Cin7 using existing processes

Liaise with suppliers and contractors as required

Administrative & team support,



such as update Shopify website, including product uploads, content updates, and collection management

Office management & basic operations support

Managing company subscriptions and service providers

Solve day-to-day issues independently

Qualifications

Bachelor’s degree in Business Administration, Design, or a related field

Proven experience in office management or operations coordination

Strong organisational and multitasking skills, detail-oriented and highly reliable

Has excellent communication skills and enjoys building positive relationships with colleagues, suppliers and customers

Proficiency in Microsoft Office Suite and project management software

Ability to work independently and as part of a team in a fast-paced environment

Is confident learning and using a range of digital platforms and systems (such as Shopify, Cin7, Google Workspace and Microsoft Office)

Experience with Shopify preferred but not essential; training provided

Experience with inventory or ERP systems (Cin7 or similar) is advantageous, but not essential; on-the-job training provided





Takes initiative and enjoys finding practical solutions to everyday challenges

Enjoys creating order from complexity and improving the way things are done

Has a positive, adaptable attitude and is happy to roll up their sleeves to help wherever needed

Comfort working in a fast-paced, output-driven environment where responsiveness and momentum are essential

A passion for design and creativity is highly desirable

Down-to-earth, fun and personable

About you This role is ideal for someone who genuinely enjoys being the person who keeps everything running smoothly. You’re highly organised, proactive and resourceful, and take pride in creating efficient systems and solving problems before they become issues.

You thrive in a varied role where no two days are the same. You’re equally comfortable organising travel, updating website content, coordinating suppliers, improving administrative processes, or stepping in to support the team wherever needed. You enjoy switching between tasks, can confidently manage competing priorities, and don’t need constant direction to stay productive.

What we provide

A outstanding team that all work as one

Generous discounts on furniture, lighting and homewares

Two paid days (16 hours) of “Wellbeing Leave” each calendar year

One paid day off for your Birthday

Studio

This is a part-time position (3-4 days) based in Byron Bay, Australia

The role requires you to be in the office 3 to 4 days a week

Studio hours are Monday - Friday from 9 am to 5.30 pm

📌 Office & Operations Coordinator (Byron Bay)
🏢 Marz Designs Pty
📍 Byron Bay