At Alstom, we're building more than trains, we're building careers that make a difference.
As a WORK180 Endorsed Employer, we offer flexible working, wellbeing initiatives, inclusive policies, career development opportunities, and a strong commitment to gender equity.
Through programs such as Alstom Women of Excellence, inclusive hiring practices, early careers pathways, and ongoing investment in pay equity and leadership development, we're creating an environment where everyone can thrive while helping shape the future of sustainable mobility.
We are seeking an experienced and proactiveExecutive Assistantto provide support to our Managing Director.
This is a pivotal role for an organised, confident and relationship-focused professional who thrives in a rapid-paced environment and enjoys being at the centre of business operations.
Supporting a friendly, approachable and highly decisive leader, you will act as a trusted partner, ensuring priorities are managed seamlessly while building robust relationships across all levels of the organisation.
This role is a full time permanent roles based on-site in our North Sydney office.
About the Role
As Executive Assistant to the Managing Director, you will play a critical role in ensuring the smooth operation of executive activities, stakeholder engagement and key business initiatives.
You will be trusted to take ownership, anticipate needs, and navigate competing priorities with professionalism, discretion and sound judgement.
This role extends beyond traditional executive support and includes collaboration with the Senior Leadership Team, coordination of special projects, office support activities and engagement with a broad network of internal and external stakeholders.
Key Responsibilities
Proactively manage complex executive diaries, meetings and scheduling
Coordinate domestic and international travel arrangements
Manage travel and expense administration in accordance with company policy




Prepare executive briefings and business materials
Support leadership meetings, including agenda management, minutes and action tracking
Coordinate town halls, events and leadership activities
Manage confidential correspondence and sensitive information with discretion
Foster strong relationships with senior leaders, employees, suppliers and global colleagues
About you
You are an experienced Executive Assistant who brings:
Demonstrated experience supporting a Managing Director, CEO or senior executive
Strong stakeholder management skills and executive presence
Exceptional organisational skills and attention to detail
The confidence to make decisions, manage expectations and communicate with tact
A proactive approach and the ability to anticipate business needs
High levels of discretion, judgement and emotional intelligence
Advanced Microsoft Office skills, including Outlook, Teams, PowerPoint and Excel
Most importantly, you'll be approachable, practical and collaborative, with a genuine ability to build trusted relationships across all levels of the organisation.
Why Alstom?
At Alstom, you'll contribute to meaningful projects that shape the future of mobility while working in an inclusive and collaborative environment.
We value curiosity, accountability and teamwork, and we empower our people to grow and make a real impact.
Join us and help create the future of sustainable transport.
Support executive leadership at Alstom while building your career in an inclusive, flexible workplace, delivering sustainable transport solutions that connect communities.
Additional wellbeing leave, including Me Day leave
Global career opportunities across projects, functions and countries
Learning, development and career growth programmes
A strong commitment to diversity, equity and inclusion
Employee networks, including Alstom Women of Excellence (AWE)
Meaningful work helping shape the future of sustainable transport
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📌 Executive Assistant (Sydney)
🏢 Alstom
📍 Sydney