Valton Equipment is seeking an organized, proactive, and customer-focused Service Coordinator to join our team in Mortlake. In this pivotal role, you will serve as the central hub of our service department operations, bridging the gap between our customers, field and workshop technicians, and management. Reporting directly to the Workshop Manager, you will oversee day-to-day workshop scheduling, streamline service workflow, maintain clear communication with clients, and handle core administrative tasks to ensure seamless equipment maintenance and repair services.
Key responsibilities
Coordinate and manage daily schedules for workshop and field service technicians to optimize efficiency and workload distribution
Prioritize emergency repairs, scheduled routine maintenance, and pre-delivery inspections on machinery
Monitor service jobs from initial intake through to completion, adjusting schedules dynamically to meet customer timelines
Act as the primary point of contact for customer service inquiries via phone, email, and front desk
Provide transparent, accurate, and timely updates to customers regarding repair status, estimated job completion times, and service costs
Prepare initial service job estimates and obtain customer authorizations prior to commencing non-routine work
Create, open,



and update work orders accurately in the dealership management system
Liaise with parts staff to ensure required components are allocated and available before jobs commence
Review completed job sheets, technician hours, and work notes to prepare accurate service invoices
Ensure all job documentation complies with company standards, safety guidelines, and manufacturer requirements
About you
Previous experience in a service coordination, workshop administration, or scheduling role
Experience within agricultural, heavy machinery, automotive, or industrial equipment sectors is highly regarded
Excellent verbal and written communication skills with a strong customer-service mindset
Demonstrated ability to multitask, prioritize high-volume workloads, and manage time effectively under pressure
Proficient in business software (Word, Excel, Outlook) and comfortable learning enterprise resource planning (ERP) or dealership management platforms
Strong critical thinking skills with an aptitude for handling logistical challenges on the fly
A collaborative attitude with the ability to work effectively alongside technicians, management, and external stakeholders
About us
Valton Equipment is located in Mortlake, VIC.
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📌 Service Co-Ordinator (Victoria)
🏢 Valton Equipment
📍 Victoria