About the role

We are looking for a dynamic and enthusiastic administration assistant. The successful candidate will be vital to the smooth running of our college and our compliance with relevant regulators. As a can-do, organized and effective member of our team you will ensure that our school operates efficiently and effectively. In this role, you will be responsible for a diverse range of activities, and no two days will be the same. You will have the opportunity to make a real difference to our school community by ensuring that everything runs smoothly, from managing visitors to overseeing the procurement of supplies, to assisting on gathering compliance information for the board and being a critical first contact person for enrolment enquiries. The ability to manage basic social media will be an advantage. This role could grow in scope and complexity over time for the right candidate.

Key responsibilities

- Manage the day-to-day operation of in office administration and the management of spaces, including assisting in the management of trades and contractors when required
- Provide receptionist-type services and attend to visitors and phone calls promptly and courteously
- Manage college communications effectively, prioritizing tasks and ensuring timely responses
- Assist in the preparation and distribution of official correspondence, reports,



and other documents as required
- Maintain accurate records and files, both in hard copy and electronic formats, ensuring confidentiality and security of information
- Assist in event management within the college, for example by arranging catering
- Organize and oversee the procurement of office supplies, equipment, and services, ensuring value for money and compliance with procurement policies
- Interact with staff and students in support of the Principal and team

About you

- A flexible, proactive, and positive approach to work, with the ability to work independently and as part of a team
- Previous experience in office management, administration, and/or PA roles
- Excellent communication, interpersonal, and customer service skills
- Strong organizational and multitasking abilities, with a keen eye for detail
- Proficiency in using Microsoft Office and other relevant software, particularly Excel and Word
- A valid Working with Children Check will be essential
- Experience in the education sector beneficial, but not essential
- Proficiency in Xero or similar accounting packages beneficial, but not essential

About us

Westbourne College Sydney is a unique college committed to providing quality education and support to our school community.

📌 School Administrator (Sydney)
🏢 Westbourne College Sydney
📍 Sydney