Are you ready to help shape the student experience at Hillsong College?

Are you an experienced administrator with a robust eye for detail and a passion for service?

Do you want to be part of a team that supports the next generation of young leaders to thrive?

Our Hillsong College team is looking for a casual Administration Coordinator to join the team. This role will be responsible for coordinating student accommodation across Sydney campuses, address the accommodation needs of current and prospective College Students and assist in providing support towards any other administrative needs in College.

Other aspects of this role include:

Scheduling

- Complete all tasks outlined on the Hills Accommodation Timeline.
- Ensure all Hills Yearly Timeline tasks are completed on time.
- Ensure the Yearly Timeline and Accommodation Manual are kept updated (at least once a year) to incorporate new tasks and/or projects.
- Assign repairs to agents or staff, follow through to completion

Data & Payment Processing
- Update Accommodation databases and all spreadsheets and systems each semester (e.g. garage remotes, rental increases, etc.).
- Processing payments, reconciliation of credit card & bank recs
- Invoicing Students rent and Utility bills. Keep accurate records.
- Ensure contract management system is up to date (add new, archive old)

Inspections
- Create and manage a student inspection schedule each semester.
- Communicate with Maintenance Team regarding the completion of inspections and re-inspections.
- Arrange cleaners for failed re-inspections
- Ensure students houses are cleaned up to the required standard.

Student Exits
- Facilitate students exiting their properties at the end of semester.
- Acquire new or close existing properties.



Manage council cleanups.
- Arrange cleaners and/or removalist for properties left in an unacceptable state for new students.
- Ensure all students have been invoiced the correct final charges.

New Intake
- Release and manage the Accommodation Application each semester.
- Arrange for all new students to move into their College properties.
- Facilitate the move in of all new intake students into their homes. Ensure they all receive keys and have had their contract and rent explained.

Properties
- Manage a property and a bond portfolio, updating properties & leases.
- Assist in the removal of furniture when vacating or inhabiting properties.
- Source and arrange new properties to lease based on projections.
- Implement and maintain a leasing margin on each property,
- Ensure requirements are completed when leasing/vacating properties.

Compliance
- Work with Hillsong Legal to ensure College Accommodation is abiding by relevant State and federal legislation.
- Be aware of how the relevant legislation and government requirements affect the performance of their role and operate at all times within those guidelines.

Ideally, the successful candidate will bring:

- Experience in general office administration, basic accounting and property management preferred.
- Ability to liaise with people across multiple levels of leadership
- Demonstrated advanced knowledge of Microsoft Office Suite.
- Excellent communication and interpersonal skills essential.
- Proven ability to maintain high level of confidentiality and handle sensitive information appropriately.
- Previous experience in a similar capacity is advantageous.
- Valid drivers’ license essential.
- Strong attention to detail

If this sounds like you, we would love for you to apply today!

📌 Administration Coordinator (Norwest)
🏢 Hillsong College
📍 Norwest