About the role The Bid Writer is responsible for developing, coordinating, and delivering high-quality responses to Requests for Proposal (RFPs), Requests for Quotations (RFQs), tenders, bids, and other procurement opportunities. This role works closely with Sales, Marketing, Product Management, Operations, Customer Success, Supply Chain, and Technical teams to create compelling, compliant, and persuasive proposals that support revenue growth and customer acquisition.

The successful candidate combines strong writing and project management skills with the ability to translate technical information into customer-focused content. This role also supports bid process improvement, proposal content management, competitive positioning, and ongoing customer engagement activities.

Key responsibilities

- Write, edit, and manage persuasive responses for RFPs, RFQs, tenders, bids, pre-qualification questionnaires, and other procurement requests.

- Coordinate proposal development activities across Sales, Product Management, Marketing, Technical Services, Operations, and other stakeholders.

- Develop proposal strategies, outlines, timelines, and content plans to ensure timely and successful submissions.

- Manage proposal schedules, milestones, and deadlines while maintaining compliance with customer requirements.

- Review bid requirements and ensure all submissions meet technical, commercial, legal, and formatting requirements.

- Assemble, finalize, quality-check, and submit proposal documents through customer procurement portals or designated channels.

- Develop pricing schedules, support commercial responses, and coordinate information required for tender submissions.

- Maintain and continuously improve proposal templates, bid libraries,



reference materials, and reusable content.

- Research customer needs, industry trends, market developments, and competitor solutions to strengthen proposal responses.

- Translate technical product information into clear, persuasive, customer-focused content.

About you

- Bachelor's degree in Communications, Marketing, English, Journalism, Business, Technical Writing, or a related field, or equivalent experience.

- Minimum of 4 years of experience in proposal writing, bid management, technical writing, marketing communications, journalism, or related professional writing roles.

- Experience developing responses to RFPs, RFQs, tenders, grants, or procurement documents.

- Advanced proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.

- Experience with proposal management platforms such as Loopio, Responsive (RFPIO), Qvidian, or similar tools.

- Experience using CRM and business systems such as HubSpot, Salesforce, NetSuite, or comparable platforms.

- Exceptional written communication and storytelling abilities.

- Ability to transform complex technical information into clear and persuasive business content.

- Strong organizational and project management skills with ability to manage multiple concurrent deadlines and competing priorities.

- Robust interpersonal skills and ability to collaborate across departments.

Success Factors A successful Bid Writer consistently delivers accurate, compelling, and compliant proposals that support revenue growth and customer acquisition. They are highly organized, detail-oriented, collaborative, and skilled at transforming technical information into persuasive content while ensuring deadlines are met and quality standards are maintained.

📌 Bid Writer – ANZ (Melbourne, Australia) (Clayton)
🏢 Bibliotheca Australia
📍 Clayton