About the role

We're looking for an enthusiastic and highly organised Event Coordinator to join our boutique team in South Melbourne and help deliver conferences, medical meetings and corporate events across Australia and beyond. From building registration websites and coordinating delegate travel to managing event logistics and supporting onsite delivery, you'll play a hands-on role throughout the entire event lifecycle. No two days are the same.

One week you may be coordinating speakers and registrations for a national conference, the next you'll be onsite managing delegates in a destination city. This role may be available in Sydney at our Macquarie Park HQ for the right candidate.

Key responsibilities

- Coordinating conferences, meetings and events from initial brief through to final reconciliation

- Building and managing registration websites and delegate communications

- Managing attendee registrations, accommodation and travel logistics

- Supporting speaker, sponsor and exhibitor coordination

- Preparing event materials, collateral and operational documentation

- Assisting with budget tracking and supplier management

- Providing onsite event support throughout Australia and occasionally internationally

- Collaborating closely with clients, venues and suppliers to ensure seamless delivery

- Managing multiple projects while maintaining exceptional attention to detail

About you

- 1+ years' experience in event coordination, event administration,



travel coordination or a related field

- Experience using event registration platforms such as EventsAir, Cvent or similar

- Strong organisational and project coordination skills

- Excellent written and verbal communication skills
- A proactive, solutions-focused mindset

- Ability to remain calm under pressure and adapt to changing priorities

- Robust proficiency in Microsoft Office, particularly Excel, Word and PowerPoint

- Experience in group travel coordination highly regarded

- Event logistics experience highly regarded

- Current driver's licence preferred

- Availability to travel domestically and internationally when required

About us

We may be a boutique agency, but we deliver some seriously impressive events. Our size means you'll have real responsibility, direct client exposure and the chance to contribute ideas from day one. We work hard, support each other, celebrate success and genuinely enjoy what we do.

Benefits

- A collaborative team that values personality as much as capability

- Exposure to a diverse mix of conferences, incentives and corporate events

- Opportunities to travel and work onsite at events around Australia

- Direct access to experienced industry professionals and mentors

- Genuine career growth in a business that promotes from within
- A workplace where everyone's contribution matters and every win is celebrated

📌 Event Coordinator (South Melbourne)
🏢 Medical Meetings u0026 Face 2 Face Event Management
📍 South Melbourne