About Mentor List

Mentor List is a premium executive peer mastermind and leadership development business. We bring CEOs, C-suite leaders and executives together in small, confidential peer groups, guided by experienced Group Chairs and some of the region's most respected leaders as guest mentors. We operate across Australia, New Zealand and Singapore.

About the role

We are looking for an exceptionally organised Events Manager to plan and coordinate our Mastermind program.

Each of our groups meets nine times a year in intimate boardroom sessions and private dinners, and the program runs in tours every six weeks across Melbourne, Sydney, Brisbane, Adelaide, Perth, Auckland and Singapore.

You will take end-to-end ownership of the program calendar, ensuring every session is delivered to a consistently high standard, deadlines are met, stakeholders are informed and potential issues are resolved proactively.

Please read this before applying. This is an events coordination role. You will prepare and confirm every Mastermind session behind the scenes, and our Group Chairs and hosts run them on the day, so you will not attend these sessions. You will coordinate and attend our two National Networking events each year for 100+ members.

This role is perfect for an Executive Assistant looking to grow their career and move into events coordination, or for anyone with a keen eye for detail who loves making members feel welcomed, valued and part of a member-led community.

What you will do

- Plan and maintain the annual Mastermind calendar and each six-weekly tour
- Be the operational partner for our Group Chairs, including scheduling, briefing packs, agendas and invoicing
- Source, book and coordinate guest mentors from first conversation to thank you and payment
- Book boardrooms, private dining rooms and catering, and manage numbers and dietary needs
- Book and coordinate flights,



accommodation and transfers for chairs, mentors and our team
- Manage timely, professional communications with chairs, guest mentors, members and suppliers
- Maintain accurate event details, deadlines and attendance records across Hub Spot, calendars and our member app
- Anticipate scheduling conflicts, resolve issues proactively and continuously improve program processes
- Coordinate and attend our two National Networking events a year for 100+ members
- Deliver every event within its pre-determined budget through tracking event costs and reconciling invoices

About you

- 3+ years coordinating recurring corporate events, executive or board meetings, or a busy EA role with heavy event and travel management
- Comfortable taking ownership, showing initiative, managing competing deadlines and working independently
- An excellent communicator who builds strong relationships and follows through on commitments
- Meticulous, calm and proactive; you anticipate needs before anyone asks
- A keen eye for detail and a genuine care for making people feel welcomed and valued
- Confident and polished with C-suite stakeholders
- Experienced booking domestic and international travel and accommodation
- Comfortable with Hub Spot or a similar CRM, Google Workspace and Microsoft Teams
- Venue and restaurant contacts across capital cities, Singapore or Auckland are a bonus

Why join us

- $100,000 + super, full time
- Four days in our Melbourne CBD office (Monday to Thursday), with flexible Fridays from home or the office
- Work alongside former CEOs, board directors and senior leaders every week
- A transparent, repeatable program you can own, improve and make your own
- A genuine career step for an EA moving into events
- Supportive, close-knit team

To apply, please submit your resume and a short cover letter telling us about a recurring program or calendar you have managed, and what you did to make it run smoothly.

📌 Events Manager, Executive Mastermind Program (Melbourne)
🏢 The Mentor List
📍 Melbourne