About the role

- Key front-of-house & daily operations coordinator for a leading professional services firm

- Dynamic, collaborative workplace culture located at the Rocks

- Comprehensive on-the-job training provided across IT, AV, and compliance functions

This is an excellent opportunity for a proactive and organised Office Assistant to join our Sydney office. As the first point of contact for employees, clients and visitors, you will help ensure the smooth day-to-day running of the office, coordinating facilities and supplies, supporting the EA team, and delivering a professional and welcoming workplace experience. This is a full-time, office-based role requiring attendance five days per week.

Key responsibilities

- Serve as the central contact for clients, visitors, staff, and contractors, while managing security access passes and actioning the Sydney Admin mailbox.

- Liaise with building management for maintenance and cleaning, uphold a clean-desk and presentation-ready office environment, and monitor/replenish stock for stationery, kitchen supplies, and social provisions.

- Provide administrative ad-hoc assistance to the EA team, including partner expenses, timesheets, updating the Sydney Admin Manual, and coordinating catering, venue sourcing, or celebration orders.

- Assist with processing Sydney vendor invoices and supplier payment documentation.

- Support HR with current hire inductions, training room setups, and hands-on logistics for office events and social committee activities.

- Deliver on-site assistance to the IT Manager,



and act as an office Fire Warden and First Aid Officer (full training provided for IT support and safety roles).

- Provide ad hoc relief of Melbourne OA admin tasks during leave absences.

About you

- At least three years office experience.

- Proficiency in Microsoft Office skills, particularly in Outlook and Teams.

- Excellent interpersonal and communication skills, with a friendly, professional, and client-service oriented approach.

- Strong organisational, multitasking, and proactive problem-solving skills with the ability to prioritise tasks and work independently.

- Willingness to learn new internal systems, AV tools, and operational procedures.

Benefits

- A supportive, inclusive, and highly collaborative team environment.

- Structured onboarding and thorough training across technical and administrative functions.

- Opportunities to build broad experience across business operations, executive support, HR, and finance.

- Comprehensive private medical insurance for employees and their immediate family.

- Five weeks of annual leave.

- Generous parental leave for both primary and secondary carers.

- Gym membership and wellness discounts.

- Structured and on-the-job learning and development opportunities.

About us

Kearney is a leading global management consulting firm with people in more than 40 countries. For a century, we have been a trusted advisor to top businesses, government organisations, and non-profits. We pride ourselves on a collaborative, collegial, and supportive culture where every team member plays an integral role in our shared success.

📌 Office Administrator - Sydney CBD (The Rocks)
🏢 Kearney
📍 The Rocks