Calendar Club Australia is looking for an organised, reliable and detail-oriented Operations Administration Assistant to join our team during our busy retail season.
This is a varied, hands-on administration role involving freight coordination, stock adjustments, data entry and general office support.
You'll work closely with our warehouse team, freight providers and store operators to help keep our day-to-day operations running smoothly.
This is a temporary position with an immediate start, continuing until late January or mid-February 2027.
Key Responsibilities
Freight & Dispatch Coordination
- Coordinate daily freight dispatches and track deliveries to stores.
- Follow up on delayed, missing or incorrectly delivered freight.
- Liaise with freight providers and our warehouse team to resolve issues.
- Maintain accurate dispatch and delivery records.
Stock Administration & Data Entry
- Process stock adjustments and discrepancies in our system.
- Review and follow up on missing, damaged or incorrect stock.
- Maintain accurate inventory records and complete data entry.
General Administration
- Assist with licence fee administration and related records.
- Follow up on outstanding information and enquiries.
- Update internal systems and maintain accurate records.
- Provide general administrative support to the operations team.
About You
We're looking for someone who is organised,
proactive and comfortable working in a busy environment.
Ideally, you will have:
- Previous administration or data entry experience.
- Good working knowledge of Microsoft Excel and Outlook.
- Strong attention to detail and accuracy.
- Excellent organisational and time management skills.
- Clear and professional communication skills.
- Confidence following up enquiries and resolving issues.
- The ability to prioritise tasks and work independently.
- Availability to start immediately and work through our peak season.
Experience in freight, logistics, inventory or warehouse administration would be an advantage, but is not essential.
What We Offer
- Immediate start.
- Temporary position through to January/February 2027.
- Friendly and supportive team workplace.
- Varied responsibilities in a busy operations team.
- On-the-job training provided.
About Calendar Club
Calendar Club Australia is a well-established seasonal retailer, operating pop-up stores in shopping centres across Australia and New Zealand.
Now in our 32nd season, we specialise in calendars, diaries, planners and gifts, with a busy trading period leading up to Christmas and the New Year.
Apply Now
If you're an organised administrator who enjoys variety, problem-solving and being part of a busy team, we'd love to hear from you.